Making Entries of a Custom Record Inactive
This topic describes how to make entries of a custom record inactive. For general information about using custom record entries, see Using Custom Record Entries.
In some cases, you may need to hide one or more of a custom record's entries. To hide an entry, you make it inactive. Be aware that when you make an entry inactive, it does not appear as a choice in the record's list.
Inactivating a record's entries has the following results:
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The entry no longer appears as a choice in the records list on new forms or on existing forms where it wasn't already selected. However, if the entry is a parent to another entry, it still appears as a parent.
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If an inactive entry was previously selected on an existing form, the entry continues to appear on that form. A search on that entry will also turn up in search results.
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When filtering, if one record is dependent on another record, entries filtered by an inactive entry won't be available. This is true even if the inactive entry on which other entries depend is already selected.
To Make an Entry in a Record's List Inactive:
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Go to Customization > Lists, Records & Fields > Record Types, and click List for the custom record entries list you want to view.
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Click List for the record type
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Click the Inactive box.
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Click Save.