Managing Intangibles

The Intangibles component provides several options to help you manage intangible assets (assets such as leasehold improvements, software rights, trade secrets, and brand valuation).

Table 7-3 Managing Intangibles

Task	Description	More Information
Overview	Review an overview of intangible asset financials.	Analyzing Capital Financials with Dashboards
New Intangibles	Add new intangible assets.	Adding and Managing New Intangibles
Existing Intangibles	Manage existing intangible assets.	Managing Existing Intangibles
Assumptions	Review depreciation and amortization assumptions to drive Capital asset financials.	Entering Capital Asset Assumptions

Adding and Managing New Intangibles

To add a new intangible:

1. Click Intangibles and then click New Intangibles .

2. On the Asset Details page, select the Asset Class from the drop down list. For example, select a category such Copyright, Royalty, or Brand Valuation, depending on what’s defined for your business.

3. If you’ve integrated Capital and Projects, select a project from the Page drop-down list to associate the asset with.

4. On the Asset Details page, hover over the upper right side of the page to activate the menu, and from the Actions menu, select Add New Asset.

5. Enter asset details and then click Launch.

   If you’ve entered assumptions for Insurance% or Maintenance%, those values are filled in by default but you can override them at the asset level.

6. Click the Funding Assumptions horizontal tab to enter funding assumptions for your assets.

   If you’ve entered funding assumptions, those values are filled in by default but you can override them at the asset level.

7. Click the Other Expenses horizontal tab to enter other asset expenses.

   If you’ve entered assumptions for other expenses, those values are filled in by default but you can override them at the asset level.

8. Click the Detailed Justification horizontal tab to enter a text-based description and justification for the new capital asset.

9. When you’re done adding assets, on the Asset Details page, hover over the upper right side of the page to activate the menu, and from the Actions menu, select Calculate Intangible. Select Roll Up. This aggregates data for Total Entity, Total Fixed Asset, and any custom dimensions that are enabled.

   You’ll see the new assets reflected in the graphs on the bottom of the page.

Removing Intangibles

You can remove a new intangible:

On the Asset Detail page, select the asset, and then from the Actions menu, select Remove Asset.

Managing Existing Intangibles

You can manage existing intangibles.

1. Click Intangibles and then click Existing Intangibles .

2. Manage assets using these options.

   • Impair Asset—When an asset is worth less on the market than the value listed on the Balance Sheet, you can impair it, which results in a write-down of the asset account to the stated market price. Only intangible assets can be impaired. Enter details about the asset to be impaired including the impair date and the fair market value, and the impairment option:

     • Expensed—The asset value will be expensed.

     • Capitalized—The asset value will be capitalized. If you select the capitalize option, the impairment value is posted to capital reserve.

     • Partially Capitalized—Part of the asset value will be capitalized. If you select Partially Capitalized, the impairment value is apportioned to the capital reserve, based on Capitalized %. Amortization is reduced from the month of impairment.

   • Retire Asset—When assets are retired, asset balances are terminated as of the retirement date, and losses or gains on sales or write-offs are calculated. Also, asset-related expenses are not calculated for a retired asset after the retirement date.

   • Transfer Asset—To ensure optimum use of assets, facilities managers and cost center managers can transfer fixed asset resources across departments. When planning transfers, ensure that users have access permissions to the source and destination entities.

3. After making changes to existing intangibles, from the Actions menu, select Calculate Intangible and Roll Up. This aggregates data for Total Entity, Total Fixed Asset, and any custom dimensions that are enabled.