Updating Hiring Requisitions

After you've added a hiring requisition, you can update its status description, salary, or time span. You can also remove a requisition.

To update a hiring requisition:

1. Click Compensation Planning, then Manage Employees, and then New Hires.
2. To remove a requisition: Right-click the requisition to remove and then click Remove Hiring Requisition. When a requisition is deleted, its associated FTE/headcount and compensation expenses are no longer included in calculations.
3. To update a requisition: Right-click the requisition to update, and then click Change Requisition.
4. At Change Requisition, select the option that applies, and then click Next.
   • Status—Select to set an informational description to the requisition, and specify the Effective Date for the change. The new status is applied from the Effective Date onwards.
     • New
     • Active
     • Approved
     • Unapproved
     • On-hold
     • Closed—When you change a hiring requisition Hiring Status to Closed, you can specify an Effective Date for the change. The End Date for the closed hiring requisition is updated to be one day before the Effective Date. Compensation data is recalculated based on the End Date. Note that the End Date is populated based on the Effective Date for the Closed status but not for other statuses.

     Tip:

     Don't enter an Effective Date that is before the requisition Start Date. Use the Remove Hiring Requisition rule to remove the requisition.
   • Salary—Select to update the salary basis, rate, or grade for the requisition. Skip to Step 5.
   • Extend Calendar—Select to extend a requisition's time span. Calculations for a requisition's workforce expenses begin and end with the requisition's start and end dates. Skip to Step 5.

     You can change the start date or end date to extend a requisition's calendar.

   • Reduce Calendar—Select to reduce a requisition's time span. Skip to Step 6.

     You can change the start date or end date to reduce a requisition's calendar.

5. To update the salary associated with the requisition:
   1. Select the Year and the From Period to set the effective date for your updates.
   2. Select the option for setting the salary:
      • Salary Defaults—Select to set the salary based on the salary defaults, which are set on the Defaults tab of Compensation Planning.
      • Salary Basis and Rate—Select to directly enter the salary rate (for example, 6000) and basis (for example, Monthly).
      • Salary Grade—Select to set the salary by selecting a salary grade. Your administrator imports salary grades, and you set the defaults for new hires by selecting Compensation Planning, then Assumptions—and then Salary Grades.

        If you don't select a salary option, then the salary defaults are used. Selecting either Salary Basis and Rate or Salary Grade overrides any salary default assignments.

6. To extend the time span for the requisition:
   1. In Copy Properties from, select the month to use as the basis for which requisition properties to copy to the extended range. This option enables you to carry forward into the extended range such aspects as FTE, Status, Employee Type, and Pay Type.
   2. Select the Year and Month to copy data from and the new Start Date and or End Date.

      You can extend a time span for a requisition by moving the start date earlier, moving the end date later, or a combination of both.

      Specifying a start date and end date saves you from having to plan their departure using the Plan Departure rule.

      You don't have to enter a Start Date or End Date.

      If you don't select a Start Date, Workforce uses the existing Start Date.

      If you don't select an End Date, Workforce applies this hiring requisition from the start date to the end of the planning range.

7. To reduce the time span of the requisition, select the Start Date and or End Date.

   You can reduce a time span for a requisition by pushing the start date later, moving the end date earlier, or a combination of both.

   You don't have to enter a Start Date or End Date.

   If you don't select a Start Date or End Date, Workforce uses the existing Start Date or End Date.

8. Click Launch.

   The Additional Earnings, Benefits, Taxes, headcount, and so on are calculated for the specified requisitions during the time range you specified.

Tip:

If you want to update many hiring requisitions at one time, you can use the Process New Hires Mass Update form. See Updating Multiple Employees and Jobs Details.