1. Using Procurement
  2. Prebid Submissions

Prebid Submissions

When you want suppliers to disclose their bids before a negotiation opens, you can ask suppliers to submit their prebids when the negotiation (auction or RFQ) is in the preview status.

You can review prebids and find supplier's threshold prices before the negotiation goes live. You can then make necessary adjustments to the negotiation by creating an amendment even before the negotiation opens. When suppliers submit a prebid, it's recorded in the supplier activity log. Once the negotiation switches from preview to active status, the prebid becomes supplier's first bid.

With prebids, you can ensure that suppliers understand the requirements, ask clarifying questions, and communicate to category manager the intent to participate, all before the negotiation opens. This makes the negotiation (RFQ or Auction) process more streamlined because the category manager has addressed supplier questions during the prebid phase. The prebid process also ensures that suppliers are entering their initial starting position for the negotiation before any competitive information is revealed.

Prebid Submission Tasks

Buyer Tasks:

To create a negotiation in which you want prebid submissions from suppliers, you can do these tasks:

  1. Create a negotiation style in which prebid is enabled.

  2. Create a negotiation based on the prebid enabled negotiation style.

  3. In the Edit Negotiation page, select the Preview immediately check box or specify the preview date, deselect the Open immediately check box, and set Open date to a future date.

  4. Add requirements, negotiation lines, and suppliers.

  5. Publish the negotiation.

Supplier tasks:

Create and submit a prebid response.

If required, you can do these tasks:

  • Revise and then submit the prebid response.

  • Create a second response, export the response using the response line spreadsheet.

  • Fill and import the Response Line Spreadsheet, and submit the response.

Buyer tasks:

  • Login as buyer and create a prebid surrogate response.

  • Close the negotiation and award the responses created as prebid, and complete award.