Purge Processed Open Interface Documents

Use the Purge Processed Open Interface Documents scheduled process to purge purchasing document interface records in any status, including those that haven’t been processed.

When to Use

Use this scheduled process when you must purge documents in these statuses:

• Accepted and Rejected
• Accepted
• Rejected
• Stuck In Process
• Unprocessed
• All

This can be done biweekly or bimonthly. For deleting unprocessed and rejected records, purge documents as needed.

Privileges Required

• Purge Purchasing Document Open Interface (PO_PURGE_OPEN_INTERFACE_PRIV)

Specifications

Review the following before setting up this scheduled process:

Specification	Description
Job Type	Scheduled.
Frequency	To meet the business need of cleaning the interface data, purge documents set in Accepted and Rejected status. You're encouraged to schedule the process to run as needed. Avoid scheduling the process on a frequency that might overlap. Allow for a lag between the end of each scheduled process and the start of the next scheduled process.
Time of Day	Choose the time of day that doesn't interfere with your daily business activity, such as at the end of the workday, after the end of shifts, after peak transaction activity, or during a lull in transaction activity.
Duration	The runtime of this process varies based on the total number of contract purchase agreement being purged.
Compatibility	There must be only one instance of the job running at any point of time. This is automatically handled by the application. To run more than one instance of this process, consider spacing them out over a period of time.

Parameters

Parameter	Optional or Required	Description	Parameter Values	Special Combinations Required	Notes
Procurement BU	Required	Specify the name of the procurement business unit for which you want to purge document interface records.	N/A	None	N/A
Document Type	Optional	Specify the document type: Blanket Purchase Agreement Contract Purchase Agreements Purchase Order	N/A	None	N/A
Purge Data	Required	Select one of these statuses: Accepted and Rejected: Purge records that have been processed and either accepted or rejected. Accepted: Purge records that have been processed and accepted. Rejected: Purge records that have been processed and rejected. Stuck In Process: Purge records that remain marked as in process after the import program ends abnormally. Unprocessed: Purge records that haven't been processed yet. All: Purge all records.	N/A	None	N/A
Start Date	Optional	A date used to verify if the interface record was created after the start date specified.	N/A	None	N/A
End Date	Optional	A date used to verify if the interface record was created before the end date specified.	N/A	None	N/A
Batch ID	Optional	Used to match against the records in the interface tables to retrieve the correct records for purging.	N/A	None	N/A

Troubleshooting Information

• You can view the status of the Purge Processed Open Interface Documents process in the Scheduled Processes work area.
• The validation errors and warning messages that prevented the import contract agreements are displayed in the error log.
• After you've corrected the validation errors, you can resubmit the process.