How You Cancel a Closed Negotiation

You can cancel negotiations in all statuses before the purchasing documents are created. All the invited and participating suppliers are notified of the cancellation.

Currently, negotiations with response visibility as Open and Blind can be cancelled before they're closed. And negotiations with response visibility as Sealed can be cancelled before proceeding with the award. But there are scenarios that don't lead to an award, as follows:

• Running mock auctions before the live auctions
• Budget constraints
• Items negotiated are no longer required by the requester
• Negotiation did not receive responses and got closed but there's no requirement to extend the negotiation

In these business scenarios, it is necessary to cancel the negotiation, and notify the suppliers that the negotiation process won't be completed.

Consider these when you cancel a negotiation:

• You won't be able to cancel a negotiation in these statuses as they have reached the end of the negotiation lifecycle:
  • Completed, purchasing document created
  • Amended
  • Round completed

• You can't cancel the negotiations whose approval is in process. You must withdraw the approval first, edit the negotiation, and then proceed further.
  • Approval in process
  • Withdrawn
  • Award approval in process
  • Award withdrawn