Spend Authorization Requests

Suppliers that participate in sourcing negotiations and qualifications but are not yet allowed to participate in procurement transactions involving financial spend, are known as prospective suppliers.

When a prospective supplier is identified for a procurement need, a request is raised to promote the supplier to spend authorized.

A spend authorized request for a supplier can be created in one of the following ways:

• User requests the supplier to be promoted to spend authorized manually on the supplier record by using the promote to spend authorized button from the Edit Supplier page.

• Initial creation of supplier with the business relationship of spend authorized. The supplier must first be approved through the supplier registration process before the request for spend authorization is sent for approval.

• Negotiation is awarded to a prospective supplier, a spend authorization request is automatically created.

Approvers can approve, reject, or reassign the spend authorization requests. Rejected requests can be resubmitted for approval.

Resubmit Pending Request for Approval

You can resubmit a request for approval using the Resubmit Request action from the View Spend Authorization Request page, which can be accessed either through the Supplier Spend Authorization Requests table on the Overview page or from the spend authorization review status link on supplier profile. After you resubmit, the current request is rejected and another request is immediately sent for approval from start. You must have the privilege to resubmit spend authorization requests. This action is secured through the privilege Resubmit Supplier Spend Authorization Request and you can only resubmit requests that are in pending approval status.

When you resubmit a pending request, you can include a reason, which will be available as additional information in the approval history. Even though the current request is being rejected, this activity will not affect the Negotiation Award flow (if the request has come from negotiation award) as a new request is immediately created and submitted for approval.