Depositing Funds

Agency Staff and authorized users can track funds deposited into a deposit account.

Agency staff and authorized users can track funds deposited into a deposit account.

Agency staff with the manage deposit account privilege can record deposits received into a deposit account.

Authorized users with access to deposit can make deposits into a deposit account.

If checks are returned for lack of funds, agency staff with the manage account privilege can reverse the deposit recorded for a deposit account.

Adding Funds to a Deposit Account

Select Billing and Payment > Deposit Accounts.
On the Deposit Accounts page, click Activity in the left hand navigation.
Click Add Deposit and enter the deposit amount, and select an Authorized User.
Click Submit.
Select the payment method and continue to complete the payment.

Reversing Funds

Select Billing and Payment > Deposit Accounts.
On the Deposit Accounts page, click Activity in the left hand navigation.
Click the row for the deposit to reverse.
Click Reverse Deposit, select a reversal reason, and submit the reversal request.

Importing Electronic Deposits

This feature provides an integration with Oracle Financials Cash Management and enables agency staff to import deposits received in the form automated clearing house (ACH) and wires and recorded in Oracle Financials Cash Management.

Use the scheduled process, Import Electronic Deposits for Deposit Accounts, to import automated clearing house ACH and wire deposits from Oracle Financials Cash Management.

For more information, see Using the Process Monitor.

To import deposit activity from Oracle Financials, you have to:

Configure a Cash Management lookup code. Add a lookup code ‘TRSA’ for the lookup type CE_TRX_TYPE. To add the lookup code ‘TRSA’ agency staff use the Manage Cash Management Lookups task under the Cash Management and Banking functional area in the Financials Setup menu.
Link the Oracle Financials Cash Management bank account to a deposit account in the Funding and Security section of the Deposit Account Information page. For more information, see Setting Up Deposit Accounts.
Create an External Transaction in Oracle Financials Cash Management with a Transaction Type value of TRSA.
Populate the deposit account number in the reconciliation reference field of the Bank Statement Line in Oracle Financials Cash Management.
Reconcile the External Transaction and Bank Statement Line in Oracle Cash Management on a One to One (1-1) basis.

After you run the import, you can review the deposit on the Deposit Account Activity page for each deposit account.