Creating Oracle Receivable Receipts
Run the Create Oracle Receivables Receipt process to generate receipts in Oracle Receivables for each payment line associated with a payment processed in Oracle Permitting and Licensing.
The process assigns a receipt method and remittance name to each receipt based on the receipt options defined for each payment method at the agency level. It assigns a receivable activity name based on the following hierarchy:
If a receivable activity name is defined for a fee item and record type then the process assigns that value when creating receipts for all payment history lines that have the same fee item and record type. It ignores receivable activity names defined at the record type or agency level.
If a receivable activity name is defined for a fee item and all record types then the process assigns that value when creating receipts for all payment history lines that have the same fee item. It ignores receivable activity names defined at the record type or agency level.
If a receivable activity name is defined for a record type then the process assigns that value when creating receipts for all payment history lines that have same record type. It ignores receivable activity names defined at the agency level.
If a receivable activity name is not defined by record type or fee item then the process assigns the receivable activity name defined at the agency level.
The process uses the payment reference ID to create the receipt numbers in Oracle Receivables. It strips out the four-letter and underscore prefix, and appends an underscore and number for each payment history line associated with the payment reference ID. For example, for the payment reference ID DRCD_20201029T143300767Z640574, which includes two payment history lines, the process would pass two receipt numbers: 20201029T143300767Z640574_1 and 20201029T143300767Z640574_2.
If there’s a problem with your integration setup for a payment, the Create Oracle Receivable Receipt process gives it a Receivables Receipt Status of Error. Once you correct the source of the error, you can run the process again.
Access the Create Oracle Receivables Receipt page from the navigator by selecting
To initiate the process, access the Create Oracle Receivable Receipt page by:
Selecting in the navigator.
Clicking Schedule New Process in the Process Monitor, and selecting Create Oracle Receivable Receipt.
Scheduling the Process
Access the Schedule tab.
To immediately add the process to the queue, select the As soon as possible option.
To create a schedule for the process, select the Using a schedule option, and enter values using the following fields:
Page Element
Description
Frequency
Select how frequently you want to run the process. Values are:
Once: Select to run the process one time only.
Hourly or minute: Select to run the process at regular time intervals.
Daily: Select to run the process at regular intervals in days.
Weekly: Select to run the process at regular intervals in weeks.
Monthly: Select to run the process on specific days of the month.
Yearly: Select to run the process during specific months.
Start Date
Enter the date on which you want to begin your scheduled processing.
End Date
Enter the date on which you want to end your scheduling processing.
Hours and Minutes
Enter the time interval between scheduled processes. For example, if you enter 2 in the Hours field and 30 in the Minutes field, the process will run every 2 hours and 30 minutes beginning on the specified start date.
Note:These fields are available only if you select a process frequency of Hourly or minute.
Days
Enter the number of days between scheduled processes. For example, if you enter 3, the process will run every 3 days beginning on the specified start date.
Note:This field is available only if you select a process frequency of Daily.
Weeks
Enter the number of weeks between scheduled processes. For example, if you enter 6, the process will run every 6 weeks beginning on the specified start date.
Note:This field is available only if you select a process frequency of Weekly.
By day
Select this option to run the process on specific days of the month irrespective of the date. For example, if you select the Secondand Wednesday options, the process will run on the second Wednesday of every month.
You can select more than one week of the month and day of the week option. For example, you could schedule the process to run on the first and third Monday of every month.
Note:This option and its associated fields are available only if you select a process frequency of Monthly or Yearly.
By date
Select this option to run the process on specific dates of the month. You can select more than one date.
Note:This option and its associated fields are available only if you select a process frequency of Monthly or Yearly.
Month
Select the months in which you want your process to run.
Note:This option and its associated fields are available only if you select a process frequency of Yearly.
Setting Up Process Notifications
You can set up the process to send notifications to you and others when it runs.
Turn on the Notify Me When This Process Ends switch to send yourself a notification when the process finishes.
Access Notification tab.
Click Add.
On the Create Notification page, enter the email address of the person you want to receive notifications.
By default, the recipient will receive a notification when the process ends with the following conditions:
On success
On error
On warning
You can remove any of these process notification conditions.
Click OK to save the notification recipient.
(Optional) To delete a notification recipient, select the recipient in the Notification tab and click Delete.
Submitting the Process
Once you’ve entered your process parameters, scheduling information, and notification recipients, you’re ready to submit the process. Enter any additional information in the Submission Notes field and click Submit. Click Process Monitor to check the status of your process.