Viewing Business Information

Agency staff can view and update business information associated with a business license or consultation captured during the application process.

The business information available in the business license application provides you with the details of the business, its owners, and the location of the business on the application, all arranged in separate tabs.

Go to the License Applications page. One way to do that is to select the Business License Transactions tile on the Agency Springboard.

On the License Applications list page, click the row for the selected business license application or consultation to open the license activity details. Expand the Business Information section in the menu in the left navigation pane.

Select one of the business information tabs in the expanded section to view the page. Here are the pages with business information from the submitted application:

Page	Description
Business Details	View information such as the legal name of the business, the ownership type, address, federal tax ID, fiscal year end, and other business details. Agency staff with appropriate permissions can update the business information.
Owners	View the name and contact information of the business owner or corporate officers, as well as the ownership percentage. To add new business owners to a business license transaction, click the Add button on the Owners page. You can also click the owner row in the list of owners to update the information. For more information, see the section "Adding Business Owners" in the Managing Business Information topic. Agency staff with appropriate permissions can add or update the owner or corporate officer information.
Location	View information about the business location for the license. In addition to the application status, here’s some of the license information included on the page: Doing Business As (DBA) name and website Physical address and parcel number Mailing and billing address Phone numbers and emergency contacts at the location Tax IDs and State Equalization Board number Business category, subcategory, and the start date of the business operations Note: Agency staff with appropriate permissions can add or update the location information. For details, see Working with Business Location Information.

Page

Description

Business Details

View information such as the legal name of the business, the ownership type, address, federal tax ID, fiscal year end, and other business details.

Agency staff with appropriate permissions can update the business information.

Owners

View the name and contact information of the business owner or corporate officers, as well as the ownership percentage.

To add new business owners to a business license transaction, click the Add button on the Owners page. You can also click the owner row in the list of owners to update the information. For more information, see the section "Adding Business Owners" in the Managing Business Information topic.

Agency staff with appropriate permissions can add or update the owner or corporate officer information.

Location

View information about the business location for the license. In addition to the application status, here’s some of the license information included on the page:

Doing Business As (DBA) name and website
Physical address and parcel number
Mailing and billing address
Phone numbers and emergency contacts at the location
Tax IDs and State Equalization Board number
Business category, subcategory, and the start date of the business operations

Note:

Agency staff with appropriate permissions can add or update the location information.

For details, see Working with Business Location Information.

Viewing Additional Property References for Transactions

Location information displays the properties and other GIS objects associated with a business license transaction. Use the Location page to add or remove associated GIS objects and to view GIS information collected during the business license application process.

Go to the Location page in the business license application detail pages. Expand the Business Information section in the left-hand navigation pane, and select the Location menu link to open the Location page. The business location information for the license application is stored with the business parent record.

View the Additional Property Reference grid that contains the GIS information for a business license application's selected property. This information is only available if the agency has configured the system to collect map attributes and the switch that asks Is this business physically located within the agency's jurisdiction? is turned on.

The GIS attributes are retrieved from map layer content and displayed in this grid in the application details after you select a property on the application. For the property that you select, the respective GIS attributes and values intersecting that property are also collected.

Note:

The agency sets up the map services, map layers, and object attributes for collecting GIS information on the Map Layer Content tab of the GIS Attribute Mapping page. For more information, see Setting Up GIS Attribute Mapping. For information about selecting the attributes to collect on an application form, see "Working with Property Field Groups" in Using Predefined Field Groups.

The captured attributes may only be visible to agency staff, depending on the application design.

Let's take a look at the information that agency staff can see in the Additional Property Reference grid. Only the Attribute, Value, and Location Reference fields can be made visible to registered public users.

Page Element	Description
Map Service	Displays the name of the map service used to collect the GIS attributes and values from the map layers.
Layer	Displays the name of the layer that contains the attribute. For example, Flood Zone or Fire District.
Attribute	Displays the name of the GIS object attribute in the map layer. For example, Risk Level.
Value	Displays the value of the attribute from the map layer. For example, the value for the Risk Level attribute label can be Low. Note: Agency staff can manually update the Value field. Click Edit for the GIS information row.
Location Type	Displays whether this property is a parcel or address.
Location Reference	Displays the reference number for the property.
Refresh	Click the button to recover the GIS attributes and their values from the map service. Caution: Clicking Refresh overwrites any manually updated values with the map service values.
Edit	Click to update the attribute value. Agency staff only can update the Value field.