Payroll Cost Distribution to Projects Using Payroll Costing Configuration

Distribute payroll costs to projects using payroll costing configuration values. Leveraging the results of the payroll costing business rules allows for seamless distribution to the requisite projects. For example, location is defined in the payroll costing segments depending on the persons work location. A precedence based set of rules, per location can be configured to distribute each payroll cost to the appropriate project and grant, if applicable. This new labor schedule type continues the expansion of labor cost distribution capabilities in projects, providing a cost based distribution option, in addition to the existing person assignment methods.

Once your business is ready to consume this powerful and efficient new labor schedule type, there are just a few steps that that you need to take:

  1. Define payroll costing configuration labor schedules and related distribution rules.
  2. Define the pay elements that you want to use to distribute payroll costs to projects.  
  3. Run payroll with optimal efficiency and compliance.
  4. Account the payroll costs.
  5. Schedule the Import Payroll Costs process to distribute the payroll as defined.

This new labor schedule is applied after checking if the associated person and assignment have any applicable assignment labor schedules.

This feature offers the following business benefits:

  • Increased value of Oracle Payroll software configuration investments due to streamlined uptake in Oracle Project Costing.
  • Reduced time and effort in payroll cost distribution to projects due to simplified functional complexity, now that you can set up payroll costing and the associated project distribution independently.

Here's the demo of these capabilities:

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

  1. The Import Payroll Costs process start and end date parameters use the processed date of the payroll cost to determine whether it should be imported.
  2. Retroactive payroll costs will inherit the process date of their associated payroll and will have a retroactive pay period that will be used to derive the expenditure item date when distributing via labor schedules.
  3. Adjusting a payroll cost in Payroll will not create a new process date.
    1. The Start Date parameter in the Import Payroll Costs process should be set based on your business rules that determine how far in the past adjustments can be made in Payroll.

Key Resources

  • To understand how this new feature fits into the overall scope of payroll cost distribution, review the related help:
    • Labor Distribution section of the Using Project Costing guide

Access Requirements

To use this feature, you need these privileges:

  • Privilege Name and Code
    • Importing Payroll Costs and Managing Labor Costs resulting from the import:
      • Manage Payroll Pay Elements for Project Labor Cost (PJC_MANAGE_PAY_ELEMENTS_FOR_PROJECT_PRIV)
      • Transfer Payroll Costs to Projects (PAY_TRANSFER_TO_PROJECTS_PRIV)
      • Manage Project Labor Distributions (PJC_MANAGE_PROJECT_LABOR_DISTRIBUTIONS_PRIV)
    • Manage Project Labor Schedules (PJC_MANAGE_PROJECT_LABOR_SCHEDULES_PRIV)
    • Manage Project Labor Schedules at Element Level (PJC_MANAGE_PROJECT_LABOR_SCHEDULES_AT_ELEMENT_LEVEL_PRIV)
    • Use REST Service - Payroll Element Definition List of Values (PAY_REST_SERVICE_ACCESS_PAYROLL_ELEMENT_DEFINITION_LOV_PRIV)
    • Use REST Service - Workers List of Values (PER_REST_SERVICE_ACCESS_WORKERS_LOV_PRIV)