Prevent deletion of project intercompany and interproject invoices pending completion in Payables

Prevent data discrepancies across Project Contracts, Receivables, and Payables by restricting the deletion of Payables invoices from the following sources when the corresponding project intercompany or interproject invoices are in Accepted status in Project Contracts:

  • Projects Intercompany Invoices
  • Projects Interproject Invoices

Previously, users could delete invoices in Not Validated status from the Manage Invoices page in Payables, or delete invoices rejected during Payables import using the Correct Import Errors spreadsheet. Because corresponding sales invoices remained in Project Contracts and Receivables, such deletions cause data inconsistencies across applications.

This restriction applies to deletion attempts from both the Payables Manage Invoices page and the Payables Correct Import Errors spreadsheet, helping preserve transaction integrity throughout project intercompany and interproject billing.

If you now attempt to delete a project intercompany or interproject invoice from the Manage Invoices page in Payables, the following message appears, as shown in the screenshot below:

“This action isn’t applicable for the invoice in its current state.”

The Manage Invoices page in Payables, showing a message when a user attempts to delete an invoice originating from project intercompany or interproject sales invoices.

The Manage Invoices page in Payables, showing a message when a user attempts to delete an invoice originating from project intercompany or interproject sales invoices.

If you now attempt to delete a project intercompany or interproject invoice using the Payables Correct Import Errors spreadsheet, the following message appears, as shown in the screenshot below:

“You can’t delete the intercompany invoices. Update the required fields to correct the errors, or create a new intercompany transaction.”

The Payables Correct Import Errors spreadsheet, showing an error message when a user attempts to delete an invoice originating from project intercompany or interproject sales invoices.

The Payables Correct Import Errors spreadsheet, showing an error message when a user attempts to delete an invoice originating from project intercompany or interproject sales invoices.

The benefit of this feature is that it eliminates the risk of unintended invoice deletions, which can lead to data integrity issues and require remediation effort.

Steps to enable and configure

To enable this feature you need to log a Service Request (SR).

Tips and considerations

  • When a project intercompany or interproject invoice is rejected during import into Payables, users must resolve the root cause of the exception and reprocess the Payables invoice. At this stage the corresponding sales invoice in Project Contracts and Receivables has been approved and is past the point of no return, so the Payables invoice must not be deleted.

Access requirements

No new access requirements.