Configurable Contents of Calendar Events for Interviews

As an administrator, you can configure the contents of the .ics attachments and Office 365 calendar events provided for scheduled interviews.

Three new categories are available in the Recruiting Content Library:

• Interview Calendar File For Candidates: This is for the .ics attachment provided to candidates.
• Interview Calendar File For Interviewers: This is for the .ics attachment provided to interviewers.
• Interview Office 365 Event For Interviewers: This is for the Office 365 calendar events provided to interviewers.

New Categories in the Recruiting Content Library

Default content items are available for each category. The content of these items is the same as the one available in previous releases. Default content items are active by default and only one content item can be active for each category. Since a default content item can’t be deactivated, you’ll need to create new versions of the item to change its content.

For each category, you can create your own content item versions. For each content item, you need to define the content of the subject and of the message. Tokens are available for both the subject and message. The tokens will vary depending on the category selected. For the Office 365 calendar event message, rich text features are available to format the text. Note that if the interview is scheduled using the Teams or Zoom integration, the description defined will be ignored and content automatically generated by Teams or Zoom will be used instead.

NOTE: In the case of multi-seat interviews where several candidates are scheduled for the same time slot, candidate and job application tokens can't be resolved in the interviewer .ics and Office 365 events. Tokens will return an empty value. This is because for interviewers, only 1 notification is sent for multi-seat interviews even if there are 10 candidates. If you want, you can use groovy expressions in the content for these items to avoid including the tokens and their associated text when tokens are empty.

Personalized Content Item Version for the Interview Calendar File For Interviewers

Example of the Content for a Notification

Example of the Content for an .ics Attachment

With this feature, you can personalize the content of the .ics attachments and Office 365 calendar events used when scheduling interviews.

Steps to Enable

You don't need to do anything to enable this feature.