Define Schedule Owner on Interview Schedules

You can define an interview schedule owner on interview schedules, who is different than the schedule creator. This enhancement is available on:

  • Interview schedule templates
  • Interview schedules, both shared schedules and requisition-specific schedules

As an interview coordinator, you can change the owner of an existing interview schedule. The schedule owner is required. When you create an interview schedule using a schedule template, the schedule owner is defaulted from the schedule template. If the template doesn’t have a named user, you’ll be the schedule owner.

Image showing the Schedule Owner field in the Basic Information section of an interview schedule.

Schedule Owner on Interview Schedule

As an administrator, you can change the owner of an interview schedule template. On interview schedule templates, the schedule owner is optional.

Image showing the Schedule Owner field in the Basic Information section of an interview schedule template.

Schedule Owner on Interview Schedule Template

NOTE: You can change the schedule owner regardless of the interview schedule or interview schedule template status.

Here's more info on how the schedule owner is set.

When you create an interview schedule: 

  • If your administrator created an autocomplete rule to default the schedule owner, the schedule owner is set according to the rule. 
  • If no autocomplete rule was created, the schedule owner is set to the current user (you).

If you later select an interview schedule template for the interview schedule: 

  • If a schedule owner is defined in the template, the schedule owner is set according to the template. 
  • If no schedule owner is defined in the template, the schedule owner defined while creating the schedule (with or without an autocomplete rule) is kept.

With this enhancement, you can change the owner of an interview schedule to align it with the new responsibilities of people in your organization.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

When Zoom integration is selected on the interview schedule, the selected schedule owner must have provided a Zoom authorization.

  • If you’re the schedule owner, you’ll be asked to provide a Zoom authorization, if you haven’t provided one.
  • If another user is the schedule owner and that user didn’t provide a Zoom authorization, you’ll have to select a new user.

NOTE: There are no impacts to Teams integration as the authorization mechanism is different.

There are new tokens for the schedule owner:

  • InterviewScheduleCreatorUserName
  • InterviewScheduleCreatorDisplayName
  • InterviewScheduleCreatorEmail

These tokens are resolved for the following alerts in Alerts Composer:

  • IRC_Intrv_Schedule_Low_Openings
  • IRC_Intrv_Schedule_No_Openings
  • IRC_Shared_Intrv_Schedule_Low_Openings
  • IRC_Shared_Intrv_Schedule_No_Openings
  • IRC_Intrv_Zoom_Missing_Link
  • IRC_Intrv_Zoom_Meeting_Not_Updated
  • IRC_Intrv_Candidate_Request_More_Slots

You can use autocomplete rules to set the schedule owner. This is only available for requisition-specific schedules (and not for shared schedules and schedule templates). As an example, you could create a rule so that the schedule owner is defaulted based on the requisition’s recruiter.

Example of Autocomplete Rule for the Interview Schedule Owner

Example of Autocomplete Rule for the Interview Schedule Owner