Employee Calendar Integration

When ICS file inclusion is enabled, workers will get an ICS file with their schedule details whenever a new schedule is published. They can import the file into their personal calendars so that all of their schedule information is easily accessible and up to date. Workers will also get an updated ICS file whenever their schedules change. Changes include approved shift drops, cover requests, and swaps. They also include newly assigned shifts, unassigned shifts, and updated details for assigned shifts.

This feature empowers workers to effortlessly sync their work schedules with their preferred calendars , improving convenience and ensuring that all schedule-related information is easily accessible and up to date. By automatically generating and sending ICS files for both published schedules and shift changes, workers are always informed in real time. This syncing helps reduce miscommunication, enhances productivity, and supports better time management within the organization.

Steps to Enable

1. In the Setup and Maintenance work area, on the Tasks panel tab, click Search.
2. On the search page, search for and select the Manage Administrator Profile Values task.
3. On the Manage Administrator Profile Values page, search for the ORA_HTS_INCLUDE_ICS_FILE profile option code.
4. In the Site level row, select Yes.

You need to schedule the Process Workforce Scheduling Alerts process to run for these alerts to be sent out. Schedule the process using Tools > Scheduled Processes.

Access Requirements

Workers need these privileges to view their calendar and work schedules:

Profile	Security Type	Code	Description
View Calendar by Worker	FUNCTION	HTS_VIEW_WORKER_CALENDAR_BY_WORKER	Allows workers to view their calendar.
View Workforce Schedule by Worker	AGGREGATE	HTS_VIEW_WORKFORCE_SCHEDULE_BY_WORKER	Allows workers to view their own workforce schedules.