View and Unarchive Archived Document Records
You can now view archived document records and unarchive them as necessary from the Archived Document Records page. To access this page, go to My Client Groups > Archived Document Records. Here's a screenshot of the Archived Document Records page:
Archived Document Records Page
Use the search bar and the filters available to find the document records that you want to view and unarchive. You need to search using at least one of the criteria related to person or document type. The search results will then display archived document records for the selected person or the selected document type.
To unarchive a document record:
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You need a specific function privilege.
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You can unarchive only those records for which you have access.
You can archive a single document record or multiple records at a time. On the Archived Document Records page, select a document record and click the Overflow icon. Select Unarchive from the menu.
Unarchiving a single document record
To unarchive multiple document records at a time, select them and click the Unarchive button. Here’s an image that shows the button to unarchive document records.
Archived Document Records page with the Unarchive button
After you click Unarchive, a message is displayed to confirm the unarchive action. After you unarchive a document record, you can again view it in the person's list of document records.
Unarchive Confirmation Dialog
This feature helps you restore a document record if it’s archived and you need it again.
Steps to Enable
You don't need to do anything to enable this feature.
Tips And Considerations
- You can only view and unarchive document records that aren’t purged.
Key Resources
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Archive and Purge Document Records, Using Global Human Resources
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How You Configure Archiving and Purging for Document Records, Implementing Global Human Resources
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Archive and Purge Document Records What's New, 22D
Access Requirements
To view archived document records, you need this aggregate privilege:
Aggregate privilege for viewing archived document records
| Aggregate Privilege | Description | Assigned to Job Role |
|---|---|---|
|
View Archived Document Records ORA_PER_VIEW_ARCHIVED_DOCUMENT_RECORDS |
Allows viewing of archived documents of record. |
|
To unarchive document records, you need this functional privilege:
Functional privilege for unarchiving document records
| Functional Privilege | Description | Assigned to Job Role |
|---|---|---|
|
Unarchive Document Records PER_UNARCHIVE_DOCUMENT_RECORDS_PRIV |
Allows unarchiving of archived documents of record. |
Human Resource Specialist |