Define Quick Move on Candidate Selection Process States

As an administrator, you can configure the states of candidate selection processes with a quick move destination, to define the expected move destination from this state.

When you're defining the destination of the quick move, only valid phases and states are available for selection. This means:

• Any non-terminal state of the current phase.
• Any non-terminal state of an upcoming phase.
  • You can select a state of an upcoming phase, even if it means bypassing a mandatory phase. With such a configuration, recruiting users who can't bypass mandatory phases won't be able to use the Quick Move action.
• The first state of the Offer phase (Offer - To be Created)

The quick move feature isn’t available for these states:

• Terminal states of all phases:
  • Withdrawn by Candidate
  • Rejected by Employer
• Some states of the Offer phase:
  • Offer - To be Created
  • Offer - Draft
  • Offer - Pending Approval
  • Offer - Approval Rejected
  • Offer - Approved
  • Offer - Extended
• All states of the HR phase

You can modify the quick move configuration of a candidate selection process regardless of the state of the candidate selection process (Draft, Active, Inactive).

This new feature will guide recruiting users in finding the next expected phase and state where to move job applications. This will also allow to move job applications quickly to these phases and states.

Steps to Enable

For each candidate selection process, you can configure a quick move to be used on job applications.

Note that if no quick move destination is configured on a state, it's considered as a quick move to the next active state, without asking for comments. The next active state is the next active state in the sequence of states configured in the phase. This excludes the Rejected by Employer and Withdrawn by Candidates states. If the job application is already on the last active state of a phase, the first active state of the following phase is considered the next active state.

1. In the Setup and Maintenance work area, go to:
   • Offering: Recruiting and Candidate Experience
   • Functional Area: Candidate Job Applications
   • Task: Candidate Selection Process Configuration
2. On the Candidate Selection Process Configuration page, create a process or select an existing one.
3. Click a phase.
4. In the States for Phase section, click the Quick Move menu, then select Define Destination.
5. On the Quick Move page, select the phase and state where the candidate will be moved.
   • If you define a destination but you leave the phase and state empty: The destination is considered to be the next active state. Comments will be requested or not from the recruiting user depending on the comments configuration. This can be used in a situation where you want to move job applications to the next active state, but request comments from the user.
6. You can indicate if comments must be requested.
   • If you select Ask for Comments, the recruiting user performing a quick move will have the opportunity to provide comments before moving the job application.
   • If you select Don't Ask for Comments, the recruiting user performing a quick move will see the job application being moved immediately, without additional information being requested. 
7. Click Save and Close.

Quick Move Feature in the Candidate Selection Process Configuration Page

Quick Move Configuration Page

You can define if the Quick Move and Quick Reject actions are used in a candidate selection process and available to recruiting users. This is done on the Edit Process Properties page.

1. Open an existing candidate selection process.
2. Click Edit Process Properties.
3. On the Process Properties page, scroll to the Configuration section.
4. Set the Quick Move and Quick Reject actions to Show Action or Don't Show Action.
5. Click Save and Close.

Defining the Display of the Quick Move and Quick Reject Features

Tips And Considerations

For this release, administrators can configure the candidate selection process. The use of the feature by recruiting users will be available in an upcoming release.