Create Invoices with a Past Transaction Date

You can now create an invoice with a past date and interface it to Receivables. With this feature the billing summary will show the interface date and invoice date derived by Subscription Management. Past dates will not be converted to current date. A new column Planned Invoice Date in the Billing Summary will show the invoice date as derived by Subscription Management. You can either retain that date or the date when the bill line is interfaced to Receivables, as the invoice date. Bill lines of both invoice and credit memo will be  For subscriptions with a past start you can now interface the bill lines to Receivables in a phased manner by selecting a distinct past interface date as the cut-off date.

If you are closing or amending or suspending a subscription with a future date, then the credit memos generated for a subscription closed with a future date can be interfaced to Receivables with the close date rather than the day when the close operation was performed.

1. Create subscriptions with a past start date and retain the invoice dates and interface dates.

2. Credit the customer when subscription is closed instead of crediting immediately.

Steps to Enable

1. Set the profile option Retain Invoice Date in Transaction to Y.

2. Set the profile option Interface Credit Memos Immediately to N.

3. To display the "Planned Invoice Date" in the Billing Summary

  1. Create sandbox and activate.
  2. Search for Subscription Product in standard object and expand tree.
  3. Click on Page.
  4. Double click on "Default custom layout" in Details Page Layouts (If doesn't exist, then create).
  5. Click on bill summary tab.
  6. Swap "Planned Invoice Date" from Configure Summary Table.
  7. Click on save.
  8. Preview the new columns in sandbox.
  9. Publish the sandbox.

Tips And Considerations

  1. If the invoice dates calculated are in the past, then you should ensure that the accounting period of that past date is eligible for accounting and creating invoices.
  2. If the invoice date of a credit memo is in the past, then you should ensure that the accounting period of that past date is eligible for accounting and creating credit memos.
  3. Changing the value of the profile option Retain Invoice Date in Transaction from N to Y can cause credit memo to be created in a closed accounting period if the linked invoice bill line originally had a past invoice date. So, it is advisable to see the Planned Invoice Date of the credit memo and ensure that the accounting period of the credit memo is open.
  4. The billing schedule will be generated with interface and invoice dates even if they are past dated, irrespective of the value of the profile option Retain Invoice Date in Transaction.
  5. If the profile option Interface Credit Memos Immediately is set to N, then the interface date of the credit memos is the close date when the close date is a future date.