Request an Override for an Insufficient Funds Budgetary Control Failure

While submitting a requisition using the Responsive Self Service Procurement application, you can now request an override if the funds check process failed due to insufficient funds in the control budget and the control budget is set up to allow for overrides.

Funds Check Failed but Override is Available

Submit Requisition with Option to Request an Override

This feature can help prevent delays in emergency procurement. By requesting an override, the requester can go ahead with an emergency purchase instead of waiting for funds to be made available in the control budget.

Steps to Enable

Use the Opt In UI to enable this feature. For instructions, refer to the Optional Uptake of New Features section of this document.

Offering: Procurement

If you want to use the Request an Override for an Insufficient Funds Budgetary Control Failure feature, then you must opt in to its parent feature: Procure Goods and Services Using the Responsive Self Service Procurement Application. If you’ve already opted in to this parent feature, then you don’t have to opt in again.

Tips And Considerations

• The option to request an override is only displayed if you have the Request Budgetary Control Override (XCC_REQUEST_BUDGETARY_CONTROL_OVERRIDE_PRIV) privilege. The funds check failure is due to insufficient funds and the override option is available for the control budget. To learn more about the conditions required for requesting an override, refer to the Funds Override for Requisitions topic.

• You must provide a justification when requesting an override.

Key Resources

• To know more about how to use the Responsive Self Service Procurement application, refer to the Procure Goods and Services Using the Responsive Self Service Procurement Application readiness training.

• To know how to provide the required privileges to your requesters to use your own configured role instead of the Requisition Self Service User role, refer to the How You Configure Roles for the Responsive Self Service Procurement Application topic.

• To learn more about how funds are reserved for requisitions, refer to the How Funds Are Reserved for Requisitions topic.

Access Requirements

Users who are assigned a configured job role that contains these privileges can access this feature:

• Manage Requisition with the Responsive Self Service Procurement Application (POR_MANAGE_REQ_WITH_PWA_PRIV)
• Request Budgetary Control Override (XCC_REQUEST_BUDGETARY_CONTROL_OVERRIDE_PRIV)

These privileges were available prior to this update.