Summarize Award Approval Attachments with Generative AI

Category managers often attach award supporting documents when submitting a negotiation award for approval. This often includes the award notice PDF, and other information supporting the negotiation award.

However, it can be time consuming for approvers to drill down on each attachment to review it. With generative AI, you can improve efficiency for approvers, and reduce approval cycle times by providing attachment summaries in the notification.

Generative AI analyzes the document content to create a summary and extracts key information and crucial details.

Negotiation award approvers can view autogenerated attachment summaries on the award approval notification. Summaries are generated for attached files on the Award negotiation page with the attachment category, To Award Approver. Attachment summaries are displayed in worklist and email notifications for negotiation award approvals.

Negotiation Award Approval Notification with Gen AI Summaries

Negotiation Award Approval Notification with Gen AI Summaries

This significantly expedites the review process and enhances approval cycle times for negotiation award approvals. This reduces the need for approvers to open and review each attachment in detail, thereby easing their workload and improving efficiency.

Steps to Enable

Use the Opt In UI to enable this feature. For instructions, refer to the Optional Uptake of New Features section of this document.

Offering: Procurement

You can enable the feature with opt in, Summarize Award Approval Attachments with Generative AI.


Optin page

Optin page

Tips And Considerations

  • Attachment file formats currently supported for summarization are PDF and text. Support for other file formats is planned in future updates.
  • Attachments of type: URL or text aren't summarized.
  • Attachments categorized as Miscellaneous and Sourcing Negotiation Award aren't summarized as they aren't included in the award approval notification.
  • Summaries are generated only in English regardless of the language of the file attachment.
  • Attachment summaries are generated by artificial intelligence and may contain inaccuracies.

Key Resources