Implement work definition changes with redlining, versioning, and approval
Prior to this update, the work definition approval process was available only when electronic signature was enabled for Manufacturing Work Definition Management. With this update, you can enable work definition approvals without requiring electronic signatures by using the new Enable Work Definition Change Approval plant parameter.
When this plant parameter is enabled, newly created work definitions are assigned a Draft version status. After you finish defining the work definition, you must submit it for approval, which changes the version status to Pending Approval. Once approved, the version status changes to Approved, making the work definition available for downstream processes such as work order creation and cost rollup.
Approved work definition versions are read-only. To modify an approved work definition, you must create a new draft version.
A new draft version
All changes made in the draft version are displayed as redlined changes, making it easy to review the differences from the approved version. When an attribute is updated, both the new and previous values are displayed, with the previous value shown as redlined. Newly added rows are highlighted in green, while deleted rows are highlighted in red with their values struck through. A badge indicating the number of changed rows is also displayed next to each data grid label. User interfaces that do not support redlined changes are listed in the Tips and Considerations section.
Redline change for supply type update
Redline changes for operation resources addition and deletion
When you update attributes of operation child entities, such as supply type, the affected operation is automatically copied in the draft version. The copied operation's start date is aligned with the work definition version start date, ensuring that the changes apply only to the new version while preserving the integrity of previous versions. This eliminates the need to manually duplicate operations.
Automatically copied operations
After a work definition version is submitted for approval, it becomes read-only. Approvers receive an approval notification that includes a deep link to the pending approval version, enabling them to review the redlined changes directly in the application. The notification also includes a work definition report so that approvers can review the changes offline.
Approval notification containing deep link and work definition report attachment
Once the version is approved, the redlined changes are no longer displayed. If the version is rejected, its status changes from Pending Approval back to Draft. The initiator can update the work definition to address the feedback and resubmit it for approval. You can view the approval outcome for the current approval cycle from the Approval Details page, which is accessible from the Versions page.
Approval details
Controlled approval of work definition changes without requiring electronic signatures provides organizations with greater flexibility in implementing governance based on their business and compliance needs. Version-based approvals and redlined change tracking improve change visibility, protect approved production data, and ensure that only approved work definitions are used for downstream manufacturing processes such as work order creation and cost rollup.
Steps to enable and configure
To enable this feature, select the plant parameter Enable work definition change approval.
Plant Parameter: Enable work definition change approval
Define approval rules using the setup task Manage Task Configurations for Supply Chain Management and select the task WorkDefinitionChangeApproval.
Define approval rules
Tips and considerations
- These enhancements are available only with the Redwood experience, which can be enabled using the profile option, Redwood Work Definitions Enabled.
- These enhancements are supported only in the user interface.
- Plant Parameter
- The plant parameter Enable Work Definition Change Approval is disabled by default.
- You can't enable the plant parameter if electronic signatures are configured for manufacturing work definitions.
- You can't disable the plant parameter if there are draft or pending approval work definition versions.
- You can't use Work Definition Import (FBDI) and REST APIs if the plant parameter is enabled in the organization.
- Approval Process
- Define approval rules using the setup task Manage Task Configurations for Supply Chain Management and select the task WorkDefinitionChangeApproval.
- You can define an auto-approval rule where a work definition version will be automatically approved after it's submitted for approval.
- If the approval process results in rejection, then the work definition version status reverts from Pending Approval to Draft.
- Draft and Pending Approval work definition versions aren't eligible for downstream processes such as work order creation or cost rollup. Only approved work definition versions can be used by downstream processes.
- Work Definition Versions
- Existing work definition versions created before 26D are updated to Approved status and become read-only. To make changes to a work definition, create a new version in Draft status.
- Only one draft version of a work definition is allowed at a time.
- Changes made to a draft version are applicable only to that version. The system automatically copies the affected operations, and you don't need to duplicate operations manually.
- Redline Changes
- Redline changes aren't displayed for the first work definition version.
- Redline changes are displayed in the following user interfaces: Operations, Operation Outputs, Operation Items, Operation Resources, Operation Alternate Resources, and Parameters.
- The Edit Work Definition, Supplier Operation, and Additional Information pages use messages to indicate the changes in place of redline changes.
- Redline changes aren't supported in the following user interfaces: Operation Dependencies, Instructions, and Attachments.
- These enhancements are also applicable to process manufacturing work definitions. Refer to the 26D feature: Implement recipe changes with redlining, versioning, and approval.
Key resources
- Watch the Implement work definition changes with redlining, versioning, and approval demo.
- Oracle Fusion Cloud SCM: Refer to the Using Manufacturing guide, available on the Oracle Help Center.
- Oracle Fusion Cloud SCM: Refer to the Implementing Manufacturing and Supply Chain Materials Management guide, available on the Oracle Help Center.
Access requirements
If you are using custom job roles, then you need to validate that you have the previously delivered privileges listed.
| Privilege status | Privilege name and code |
|---|---|
| Previously delivered | Manage Work Definitions WIS_MANAGE_WORK_DEFINITIONS_PRIV |
| Previously delivered | View Work Definitions WIS_VIEW_WORK_DEFINITIONS_PRIV |
| Previously delivered | Get Work Definitions by Service WIS_GET_WORK_DEFINITIONS_SERVICE_PRIV |
| Previously delivered | Manage Work Definitions by Service WIS_MANAGE_WORK_DEFINITIONS_SERVICE_PRIV |