Control supplier site attachments on purchasing documents

Redwood Platform

Before this update, supplier site attachments were automatically included in purchasing documents created for the supplier site. In addition, supplier site attachments created with the To Supplier category were also included in purchasing document PDFs and supplier communications.

With this update, you can configure a profile option to prevent supplier site attachments from being automatically included in purchase orders and purchase agreements. This setting applies whenever these documents are created or updated through any supported purchasing flow.

This feature helps you reduce the risk of exposing sensitive supplier site attachments on purchasing documents and supplier-facing communications when that information isn't intended for supplier review.

Steps to enable and configure

  1. In the Setup and Maintenance work area, search for and select the Manage Administrator Profile Values task.
  2. On the Manage Administrator Profile Values page, search for either the profile option name or the code.
    • Profile option name: Supplier Site Attachments Inclusion in Purchasing Documents Enabled
    • Profile option code: ORA_PO_SUPP_SITE_ATTACH_INCL_ENABLED
  3. In the Profile Values section, do one of the following:
    • To prevent supplier site attachments from being included in purchasing documents, set the Site profile value to No.
    • To continue including supplier site attachments in purchasing documents, leave the Site profile value set to Yes.
  4. Select Save and Close.

Note: Changes to the profile value take effect the next time users sign in.

Tips and considerations

  • This feature controls the inclusion of supplier site attachments to both purchase orders and purchase agreements.
  • The feature is available only on pages that use the new user experience.
  • When the profile option is set to Yes, the existing behavior is retained, and supplier site attachments continue to be included in purchasing documents.
  • If your personalized purchasing document PDF report includes supplier site text attachments, this profile option doesn't suppress those attachments.
  • Changing the profile option doesn't affect PDFs that have already been generated. Existing PDFs displayed using the View PDF action or sent through supplier communications continue to reflect the attachment content that was included when they were generated.

Access requirements

No specific privileges are required to control supplier site attachments on purchasing documents.