Predefined System Variables

This section provides more information about how you can define and use the predefined system variables.

Define employee data based variables

The application enables you to add the employee-based system variables and view the value for these variables in your contract. These variables are derived from the Human Capital Management cloud services. These employee-based system variables apply only to contracts that use Employee as the seller role. The application retrieves the value for these variables when it identifies employee as the primary party on the contract.

Note: The following users can see the document attached to a contract and the resolved variable values associated with the contract:

If required, you can separately secure access to contract documents using data security policies to protect personally identifiable information (PII) associated with the employee-based variables. The data or information that's used to uniquely identify a contact, or locate a person is called PII, such as addresses, drivers Licenses, phone numbers, and so on. This information is considered confidential and sensitive, and must be protected to prevent unauthorized use of personal information.

For more information about managing PII data, or about configuring access to PII data, see the guide Implementing Customer Data Management.

Only users assigned the appropriate privileges in the HCM cloud services can access data for the employee and retrieve the value for the employee variables. Assign the Human Capital Management Integration Specialist and Human Resource Specialist-View All roles to the user who needs to see this data.