Refresh Access Control Data

Use the Refresh Access Control Data scheduled process to perform full or incremental refresh of the denormalized tables containing access control data. You can use system access groups and predefined rules to support team-, territory-, and management hierarchy-based access to data for your users. You can also provide users with global access to object data, or with fine-grained access to data such as Personally Identifiable Information (PII) for the Contact object. System access groups provide an alternative way to manage user access to data for supported objects. There's a system access group to correspond to each of the standard sales and service job roles Oracle provides, and predefined object sharing rules assigned to each group provide the same access to supported object data as is provided by the standard job roles.

Running this process ensures that system groups shown on the UI reflect changes to the custom job roles and user-job role assignments in your environment.

When to Use

This scheduled process:

• Updates system groups with changes to the custom job roles and user-job role assignments in your environment.

Privileges Required

Verify that you have the following roles or privileges:

• Roles:

  • Sales Administrator

  • IT Security Manager

Before You Start

Review the following before scheduling this scheduled process:

• Recommended Frequency:

  • This process is automatically run every hour to update system groups with changes to the custom job roles and user-job role assignments in your environment.

  • You can also run this process as needed.
• Execution Time:
  • Less than two minutes to process a batch.

• Compatibility:

  • No compatibility considerations or dependencies.

  • You can't run multiple instances of this scheduled process in parallel. If you try to more than one instance of this scheduled process, one of the instances will fail.
  • This scheduled process isn't incompatible with itself.
  • This scheduled process is lightweight and runs in incremental mode only so doesn't impact the server performance.

Parameters

Parameter	Optional or Mandatory	Description	Parameter Values	Special Combinations Required	Notes
Refresh Type	Mandatory	Specify the type of refresh of data.	Incremental Refresh Full Refresh	Not Applicable	None

Troubleshooting Information

Use this information to troubleshoot the scheduled process:

• Warning or errors are displayed and details are captured in the scheduled process.