1. Using Student Financial Planning
  2. Overview of Disbursing Overrides for Title IV Funds

Overview of Disbursing Overrides for Title IV Funds

This is a general overview of information to help you effectively override Title IV financial aid awards as needed using the Student > Financial Information > Disbursing UI.

You are able to manually override fund disbursements as needed. This is a summary of actions and impacts.

Edit the Anticipated Disbursement Date

  • How: See Override Anticipated Disbursement Date.
  • Impact: Once edited, the Anticipated Disbursement Date needs to be manually managed if further updates are required as the system won't re-calculate the Anticipated Disbursement Date for that disbursement going forward.
  • Future Automation Impact: Yes.

Edit Disbursement Amounts for the Period

  • How: See Override Disbursement Payment Period Amounts.
  • Impact: The disbursements for the period are adjusted to reflect the total amount you override. The amount for the period needs to be manually managed if further updates are required as the application won't re-calculate the amount. The application will continue to automate the fund amounts within the package, but the disbursements for that period won't be updated. The eligible amount in the package won't be automatically adjusted based the disbursement amount overrides, so if the eligible fund amount isn't correct in the package, use Packaging UI to make the edits instead. See Add, Edit, or Remove a TIV Fund.
  • Future Automation Impact: Yes.

Override Disbursement Criteria

  • How: See Override Disbursement Criteria.
  • Impact: The disbursement criteria will be set to “met”, and the application will stop evaluating the criteria for that disbursement.
  • Future Automation Impact: Yes.

Override or Remove G5 Disbursement Information

  • How: See Update G5 Details on a Single Disbursement.
    • Use the Override button to adjust G5 fields.
    • Use the Remove button to remove the G5 Control Number.
  • Impact: G5 details will be updated based on user’s overrides and further downstream impacts will be adjusted.
  • Future Automation Impact: No.

Using the Disbursement Administration UI versus the Disbursing UI

You are also able to update disbursement information using the Disbursement Administration UI in the FAS: Administration > System Management > Disbursement Administration.

When an authorized user updates disbursement information through the Disbursement Administration UI, the update is a one-time manual override. The disbursement isn't put into manual mode; therefore, future automation is not interrupted. Future automation or manual updates may override the one-time manual override a user made using the Disbursement Administration tool. A common scenario for making updates using the Disbursement Administration UI is to update the system to match changes that were made directly in the COD system, being careful to match the COD-generated sequence number.

When updates are made through the Disbursing UI (Student > Financial Information > Disbursing), the disbursement that is updated is put into manual mode and must be monitored throughout the duration of the payment period. If only one fund type for one payment period is manually overridden, only that fund type for that payment period is put into manual mode. If a disbursement is increased or reduced and it results in a need for additional disbursement sequence numbers, Student Financial Planning will create any required additional sequence numbers, complete any related math for that disbursement, set the disbursement status correctly. For more information on using the Disbursement Administration UI, see Disbursement Administration.