1. Implementing Student Management
  2. Manage Access to Course Data

Manage Access to Course Data

Use data profiles to control user access to course data. This ensures that a registrar and academic coordinator can create, view, edit and search for only courses that they're responsible for.

Use the Manage Application Access task to create a data profile based on a business object. Then assign that profile, with the relevant privilege, to a role or user. Some data profiles are predefined for the business objects. On the Data Profiles page, a value of Yes shows in the Predefined field.

You can control user access to viewing and editing courses by these attributes:

  • Institution

  • Academic Level

  • Academic Organization

  • Subject

  • Campus

You can control user access to creating courses by these attributes:

  • Subject

  • Campus

  • Academic Level

You can control access by one attribute, multiple attributes, or all attributes. You can control access for specific roles and for individual users.

Manage Courses

Create data profiles for the Course business object. You can also use predefined data profiles. These data profiles impact the access of a user to manage and view course data in the Curriculum, Course UI:

  • A Course data profile, with the Manage Academic Course privilege, controls which courses a user can manage. For example, a user can search for, view, and update only Undergraduate level Art courses.

  • A Course data profile, with the View Academic Course privilege, controls which courses a user can search for and view only.

Create Courses

You control access to creating courses by securing the prompts that are used to create a course. In the Manage Application Access task, create a data profile for the business object that relates to the prompt. You can also use predefined data profiles.

Here's an example. For the subject prompt, you create a data profile for the Academic Subject business object. When you assign the profile to a user, you select the predefined privilege Create Academic Course on Academic Subject. You select the subject Art. This means that when a user creates a course in the Curriculum: Courses UI, Art is the only value available in the Identifier (Select subject) field.

Here are the business objects and related privileges that you can use for your data profiles.

Business Object

Privilege

Academic Subject

Create Academic Course on Academic Subject

Institutional Campus

Create Academic Course on Institutional Campus

Academic Level

Create Academic Course on Academic Level

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