Print Maintenance Work Order Details Report

The Maintenance Work Order Details report contain a list of work orders and their operation details, describing how to perform a specific maintenance activity. You have the flexibility to control the creation, view, download and printing of the report using a .PDF format.

The report contains the following information to assist you to in planning and completing the work order:

• Work order header details, including project number and task number for project-specific work orders
• Work definition details
• Work order operations, materials, resources, and resource instances
• Attachments such as work instructions, design docs, and so on (see below for additional details)

Note: The report references only the operation material Items for work orders in the contextual maintenance organization. You can't generate a report across maintenance organizations.

There are two versions of the report, with only one allowing attachments and a single output file option. You can access these different versions and capabilities of the reports depending on the location:

Location	Description
Manage Maintenance Work Orders Page	This location uses the Print Maintenance Work Order Details report. You can generate the report for a single work order row returned in the results table by selecting the row level action labeled Print to PDF, then select the option Print Work Order Details. This action generates a single on-demand report in .PDF format for you to review, including any work order attachments. The report can be opening in a .PDF view or saved for later viewing.
Maintenance Management work area task panel	This location uses the Print Maintenance Work Order Details report. The task Print Work Orders Details navigates you to a report page. This page enables you to run a scheduled process to generate and view the work order details report based on one or more optional report parameters. Optionally, you can use the advanced options to schedule the report to run on a schedule. Note, there isn't an Output tab under Advanced options. Therefore, you can’t pick the format or destination, so the report always uses as a .PDF output file in the process.
Scheduled Processes page	This location uses the Print Maintenance Work Order Details Without Attachments report.

When to Use

The maintenance work order details report provides you the ability to perform:

• Print work instructions for your technicians.
• Offline review to ensure that the work order has been set up correctly prior to release.
• Exchange information offline, for example, with quality engineers, operators, and so on.

Privileges Required

• Privilege: MNT_PRINT_MAINTENANCE_WORK_ORDERS_PRIV

Specifications

Use these specifications when you run the scheduled process.

Specification	Description
Job Type	On an Adhoc basis, you can run at any time to generate the report from several different pages or from the task menu. On a Scheduled basis, it is only recommended to schedule this report if you have a requirement to audit newly created or edited work orders on a regular basis. Or, if you wish, to print all the orders for an upcoming time period.
Frequency	Generally, running the report adhoc for a specific work order is recommended.
Time of Day	On a scheduled basis that spans multiple work orders, it is recommended to run after hours to include the latest updates to the orders, including updating their status.
Duration	Typically, it will take several minutes, depending on the volume of data being created or updated. The range of work orders will extend the duration of the job.
Compatibility	On an adhoc basis, you can run multiple reports at the same time. On a scheduled basis, there should generally be only one instance of the process running at any one time for an organization.

Parameters

You must define at least a range of Work Order numbers or dates, or select an Asset, to process the report.

Parameter	Optional or Required	Description	Parameter Value	Special Combinations Required
Organization	Required	The maintenance organization is only required if you are running the Print Maintenance Work Order Details Without Attachments report. If you are running the Print Maintenance Work Order Details report, then the contextual maintenance organization is used.	Organization code using an LOV	none
From Work Order	Conditional	The beginning number of a range of the work orders.	Work order number using an LOV	Yes, From and To should be used together to define a range
To Work Order	Conditional	The ending number of a range of the work orders. are included.	Work order number using an LOV	Yes, From and To should be used together to define a range
Work Order Start Date	Conditional	The beginning date of a range of the work orders.	Work order start date using a date picker	Yes, Start and End should be used together to define a range
Work Order End Date	Conditional	The ending date of a range of the work orders.	Work order end date using a date picker	Yes, Start and End should be used together to define a range
Work Order Asset	Conditional	The asset that is defined in the work order header. Typically, this parameter is used in conjunction with a date range.	Asset number using an LOV	none
Work Order Status	Optional	The status of the work orders. If left blank, then work orders of all statuses are included.	Work order status using an LOV	none
Include Attachments	Optional	Only available if you are running the Print Maintenance Work Order Details report Option to include attachments from the work order in the report.	Yes or No checkbox selection. Default value is Yes.	none
Single Output file	Optional	Only available if you are running the Print Maintenance Work Order Details report. Option to combine all the work orders into a single output file. If set to No, then the report output will create a unique .PDF files for each work order.	Yes or No checkbox selection. Default value is No.	none

Troubleshooting Information

• Once submitted, you can view the status of the process on the scheduled processes UI. A successfully completed process, as well as any child processes, will end in Succeeded status.
• If issues are encountered, the process or any of its subprocesses may be Warning or Error. The specific validation errors and warning messages that prevented the process from completing successfully are displayed in the error log(s).
• Any interactive warning validations are NOT performed.
• When the process is submitted, you can Resubmit, Put on Hold, Cancel Process, Release Process as provided by the Scheduled Processes UI.