1. Using Product Master Data Management
  2. Public Items

Public Items

Public items are those items that you create in an item class, where the Public check box is preselected.

Data security is not enabled for public items, except in the case of user-defined attributes. If you want to control the access to attribute groups, you must define the data security for user-defined attributes.

When editing an item, on the Security tab, in the Actions section, click Actions: Select and Add, Data Security won't be available in the Basic or Advanced search for any of the seeded attributes except for user-defined attributes.

All internal users have access to items that are public. You can also control the access to specific items in public item classes at the item level. For example, if you want to introduce a new product for an existing line of products, you may want the new product to have restricted access until the product is released. You can create the new product as an item and then mark the products as private at the item level in the Item Security dialog box. The Item People tab on the Edit Item page is hidden. Use the Item Security dialog box to set up data security for the item.

Follow these steps to open the Item Security dialog box and provide data grants:

  1. From the Product Information Management work area, click the Tasks panel drawer, and select Manage Items.

  2. Search for the item and click on the item number link in the Search Results table.

  3. On the Edit Items page, click Actions> Manage Item Security. The Item Security dialog box opens.

    You now can provide data grants for the item.

For each new item, you can deselect the Public check box to make the item a private item and the data security for this item is generated automatically for the logged in user. The owner of the item can add additional data security to provide limited access to other users to the new product.