How You Capture E-Signatures and Generating E-Records for Production Transactions Management

When you enable electronic signatures and electronic records for Work Order Material Transaction, the inline process to generate electronic records and capture electronic signatures is initiated when you submit a material issue or return transaction for approval through the Report Material Transactions page.

The E-record contains information about the following:

Work Order Details
Operation Details
Material Transaction Details with Material Lot and Serial Details

Note: The process isn't initiated when a material transaction is imported through file-based data import or web service.

If you enable electronic signatures and electronic records for Work Order Operation Transaction, the inline process to generate electronic records and capture electronic signatures is initiated. The process begins when you report quantities or serials as any of the following:

Completed
Scrapped
Rejected or Reversed to Ready

You can start the process at a work order operation using Quick Complete or Complete with Details actions in the Review Dispatch List page or Manage Supplier Operations page.

The E-Record contains information about the following:

Work Order Details
Operation Details
Inspection Details
Attachment Details
Operation Transaction Details
Product Transaction Details with Product Lot and Serial Details
Backflush Material Details with Material Lot and Serial Details
Inspection Results Details
Quality Issue Details
Material Transaction Details

Note: If multiple transactions, such as complete, scrap, and reject are reported through a single action, then a single electronic record is generated which contains the details of all the transactions reported.

Note: The process isn't initiated when an operation transaction is imported through file-based data import or web service.

Similarly, if you enable electronic signatures and electronic records for Orderless Transaction, the inline process to generate electronic records and capture electronic signatures is initiated. The process begins when you report an orderless completion transaction or an orderless scrap transaction through the Report Orderless Completion page, or an orderless return or an orderless return from scrap transaction through the Orderless Return page.

The E-Record contains information about the following:

Orderless Transaction Details
Attachment Details
Inventory Transaction Details
Backflush Material Details

Note: The process isn't initiated when an orderless transaction is imported through file-based data import or web service.

When you submit a work order material transaction, work order operation transaction, or an orderless transaction for approval, you can also be an approver of the transaction. You can review the electronic records, enter comments, and indicate your approval or rejection and sign the E-Record in the E-Signature page.

Notifications are sent to other approvers who can access them through bell notifications in the Oracle Cloud application. Approvers can review the electronic records before adding their electronic signature, enter their comments, indicate their approval or rejection and sign the electronic record by entering their password. The transaction isn't saved until all approvals are completed. Depending upon the outcome of the approval, the transaction is saved or rolled back.

You can search and view the existing E-Records for Work Order Material Transaction, Work Order Operation Transaction, and Orderless Transaction from the Electronic Records work area.

Note: For more information about capturing E-Signatures and generating E-Records, refer to the Oracle SCM Cloud Using E-Records, refer to the Oracle SCM Cloud Using E-Signatures and E-Records guide.