How an Asset is Created Automatically

When an asset tracked item is transacted in other integrated application, an asset is created automatically using the transactions details. For example, when an asset purchased is received in the inventory, an asset is created with the Inventory location type.

An asset is either created immediately after the transaction or deferred depends on the profile ORA_CSE_IB_INTERFACE_DEFERRED setup.

• Yes – Asset is created in deferred mode

• No – Asset is created immediately

If the asset is set for DEFERRED CREATION, then you must invoke the Process Pending and in-Error Genealogy and Installed Base Transactions ESS job for creating assets.

Here’s the list of other transactions that creates an asset automatically.

• Miscellaneous receipts to inventory
• Purchase receipts to inventory destination

  For items received to inventory, only lot and serial controlled items are considered for asset creation.

  Serial control and lot control policy of the item impacts the automatic asset creation. For example, if the serial control policy of an item is set to entry at inventory pick, here are the following behaviors during miscellaneous receipt:

  If an item is lot controlled	then an asset is created with the following behavior
  Yes	Serial number isn’t captured during the transaction. However, an asset is created with the lot number reference.
  No	Serial number isn’t captured during the transaction. Hence for a non-lot and non-serial item, asset isn't created.

• Manufacturing work order completion to inventory

  For a manufacturing work order completion, an asset is created for standard, non-standard, and transform work orders. The completed products are moved to inventory. Hence, only lot and serial controlled items are considered for asset creation as in case with any inbound transactions with inventory destination.

• Purchase receipts to work order destination

  For purchase receipts to work order destination, during the put away transaction, an asset is created automatically.

• Purchase receipts to expense destination

  For purchase receipts to expense destination, during the put away transaction, an asset is created automatically.

• Sales order fulfilment

  For an asset to get created automatically during sales order fulfilment:

  • The asset tracking value of the item must be Full Lifecycle Tracked or Customer Asset.
  • The Orchestration Process must be set appropriately. The process must have the step to create an Installed Base Asset.

  For more details about setting up the orchestration process, refer the SCM Cloud Implementing Order Management guide.

  You require the following details in the orchestration step within the orchestration process for creating an Installed Base Asset.

  Step type	Service
  Task type	DOO_AssetManagement
  Task	DOO_AssetManagement
  Service	Request Asset Creation

  Logical assets are created during Pick to Order or KIT components item BOM explosion. Mostly, model items are meant to be nontangible components, hence system creates logical asset for those and any child components beneath.You can turn those assets into tangibles assets by updating the related attributes, such as, asset number, serial number, lots, and quantities.

• During manual asset creation process

  When an asset is created manually, an item may have to be associated. In such case, you can use the item structure defined for the item to create child assets automatically.

  Enable the Use BOM for Initial Hierarchy attribute for creating the child assets for all the asset tracked items in the associated item structure. However, the child assets would be created as Logical assets, and the same can be updated with necessary details to make it an actual asset in the asset structure.