2Getting Started
Getting Started
Login and Product Access
Login Procedure
When users open the Oracle Talent Acquisition Cloud (OTAC) solution, the User Sign In page is typically displayed.
On the Sign In page, users can select the language in which they want to use the application. If users change the default language on the Sign In page, the page is displayed in the new language and subsequent OTAC product pages are presented in that language. After selecting a language, users can also instruct the system to "remember" their selection so that the next time they sign in, the User Sign In page will be presented in the language they selected.
If single sign-on (SSO) is not enabled within an organization, users must enter a user name and password on the user Sign In page. The user name and password are provided by system administrators. Users can modify their password. If SSO was configured through a consulting engagement (which requires a statement of work (SOW)), the Sign In page is not displayed and the default language that was configured is used.
Once a user's credentials are accepted, the Welcome Center or table of contents page is displayed. The OTAC products available for use are dependent on which products were purchased by the organization and on the user's user type and permissions. If a user has permission to see only one OTAC product and the Display Welcome Center setting is set to "Yes", the product is displayed directly.
Accessing an Oracle Talent Acquisition Cloud Application
You must have received a user name and password from your system administrator.
Select the language in which you want to use the application.
Enter your user name and password.
Click Sign In.
Using the Forgot Password Link
Several methods are available to create a new password if the current one was forgotten.
The two main methods to recover a password are via an access code and security questions.
With the access code method, users are asked to enter their user name and email address. An email containing an access code is then sent to the users and the latter are prompted to enter a new password.
With the security questions method, users are asked to answer security questions (between 1 and 3) whose answers they provided beforehand. If the answers are correct, the users are prompted to enter a new password.
Other methods used to replace a forgotten password are: a combination of access code and security questions; contacting the organization's system administrator.
Welcome Center
The Welcome Center is a home page that is displayed to users immediately after they log in. It provides a "one-click" access to Oracle Talent Acquisition Cloud (OTAC) products.
The Welcome Center contains an auxiliary navigation bar, a core navigation bar, a Quick Access panel, and a central panel.
The auxiliary navigation bar contains links to additional resources such as the online help, setup, and the Sign Out link.
The core navigation bar is a set of tabs that provide direct links to OTAC products. A user might have a tab for any or all of the following products: Performance, Recruiting, Compensation, Oracle Business Intelligence, Learn, and Configuration.
The Quick Access panel provides an alternative "one-click" access to the same products available in the core navigation bar. It also provides access to modules within products for example, Onboarding (Transitions), Scheduling Center, and to specific content such as a requisitions and candidate files.
In the central panel, customers can put information of interest to all product users. Alternatively, they can create distinct sets of information and associate an information set with a configuration profile.
If the Welcome Center is enabled, it replaces the table of contents page.
Getting Help
Online Help
Taleo Onboarding (Transitions) offers comprehensive help on Onboarding (Transitions) concepts and the various tasks you'll perform while using the product.
Online help is available in the Resources list in the auxiliary navigation bar located at the top right-hand side of all pages. When you click the Help link, a list of available help topics is displayed in the Help panel. You can also search the help database for specific subjects by clicking the Search link at the top of the Help panel.
Support
The Support link provides users with access to My Oracle Support.
The Support link is available in the Resources list in the auxiliary navigation bar located at the top right-hand side of all pages (provided the feature was enabled by the system administrator).
Tooltip
A tooltip is a short, explanatory text which appears when you pause your mouse pointer over a button, a link, a table cell heading or icon without clicking the item.
Tooltips are available throughout the system and provide you with information about an action before you perform it.
Tooltips are provided for buttons, links, icons, and table cell headings. These tooltips are not configurable. The system administrator can, however, create tooltips for some types of user-defined fields for screening services.
Release Notes Message
A pop-up message containing new release information, system improvements, important messages and other information can be displayed when users log into the product.
The same release notes message is displayed to users regardless of the product.
Once users are logged in, they can turn off the Release Notes message by selecting the Don't display this message again option. The message will then reappear only when new release information or other important information is available or if the users clear their browser cookies.
Deactivating the Release Notes Message
The release notes message must have been enabled.
Log into a product.
On the Release Notes page, select the "Don't display this message again" option.
The release notes message will no longer be displayed until new release information or other important information is available. If you want to see the release note information again before new released information is available, delete your browser cookies.
Quick Access
The Quick Access panel contains dynamically generated links to areas within Onboarding (Transitions). These page links are relevant to the page of the application the user is viewing and vary according to permissions.
Recently Viewed Items
The Recently Viewed Items panel contains direct links to the last ten pages you most recently accessed during the current session or previous ones. They can be pages where you made modifications or simply pages that you accessed without making modifications. To access a recently viewed item, simply click the item.
Pagination Icons
Pagination icons allow users to navigate quickly through large lists of information.
| Pagination Icon | Description |
|---|---|
 |
Goes to the first page. |
 |
Displays the previous page |
 |
Displays the next page. |
 |
Goes to the last page. |
Other Tools
History Tracking
The History feature presents useful tracking details on an element.
Actions that are performed on a page are recorded as events in History. The three most recent events are displayed in the History section. To view a more complete listing of events, click More Info.
| History Tracking Column | Description |
|---|---|
| Date and Time | Date and time when an event occurred. |
| Event | The event or action performed on an element. |
| Details | Information regarding the event. |
| By | The actor, person or system, who performed the event. Additional information about the actor is available for viewing. |
Rich Text Editor
The Rich Text Editor enables users to edit and format text contained in competency definitions, correspondence, requisitions, requisition templates and review forms (definitions, sections and section items). Text formatted with the editor is presented to users in the TE applications with the specific formatting defined in the editor.
cut, copy, and paste functions
font types and sizes
bold, italics, and underline
text and background color
left, right, and center alignment
numbered and bulleted lists
spell checker
Image or Link Insertion
Image or link insertion may only be available via the enlarged view of the editor, accessible when you first click the Enlarged View icon.
Spell Checker
The spell checker uses the application language, not the content language. The spell checker is available in several languages.
Internet Explorer 8
Users on Internet Explorer 8 may experience issues with the toolbar icons operating as expected. Users who experience this issue may either try viewing the page in Compatibility Mode, or use the Rich Text Editor in another browser such as another version of Internet Explorer or Firefox.
Copying and Pasting Text
When copying content from MS Word and pasting it in the Rich Text Editor tool, some reformatting may be required due to the complexities of mapping MS Word formatting to the Rich Text Editor. Capabilities supported by the Rich Text Editor tool are presented in the following table.
| Item | Description |
|---|---|
| Bold | Full support for the bold style. |
| Italic | Full support for the italic style. |
| Underline | Full support for the underline style. |
| Heading styles and fonts | Heading styles as well as fonts used in heading styles are preserved. Fonts not used in heading styles are treated as a default normal style. |
| Font name (font face) | Font names (font faces) are generally preserved, even those that are not part of the Rich Text Editor's natively supported fonts (Arial, Comic Sans MS, Courier New, Tahoma, Times New Roman, Verdana). |
| Font size | The Rich Text Editor supports seven sizes. A "best guess" font size conversion is done by the system. Conversion of font sizes may not be accurate in some unspecified cases (depending on browser, MS Word version, etc.). |
| Text color | Full support for text color. |
| Text background color | Full support for text background color. |
| Hyperlinks | Full support for hyperlinks. |
| Bulleted and numbered lists | Lists should be created using the bullets, numbering and multilevel list features in MS Word. List types that do not conform to the recommended practice are not supported. The bullet type is preserved (bullet or number), but the symbol (circle, square, etc.) or notation (number, roman numerals, alphabetical) will be replaced by the browser's defaults. Numbering continuation between two distinct numbered lists is not supported. The color of the bullet is not preserved. Spacing around list blocks is browser-specific. Indentation level is preserved if made using the indent buttons. Custom indentations made using the MS Word ruler is not supported. |
| Line spacing | No line spacing information is preserved. All custom line spacing is converted to a single line. The only exceptions are:
|
| Images | Images are not supported and will not be included. |
| Tables | Table row and column dimensions are preserved. The presence or absence of borders is preserved. Colors are not preserved, default is black. Background and border colors are not preserved. Styles are not preserved, default is solid line. Custom widths are not preserved, default is 1px. Custom table and cell widths are converted to their pixel / percent equivalent. This conversion runs differently, based on the browser being used. This may result in discrepancies from the original table. Merged cells are preserved. |
Recommended Practices for Constructing MS Word Documents to Minimize Reformatting Required When Pasting Content Into the Rich Text Editor
In general, the less complex the MS Word document is, the less reformatting a user will need to do when copying content from MS Word and pasting it in the Rich Text Editor. Below are some recommendations for creating MS Word templates.
Use the more common fonts that come with MS Word, such as:
Arial
Times New Roman
Courier New
Verdana
Comic MS Sans
Avoid using images in the MS Word template documents, as they are not supported in the Rich Text Editor.
Avoid using the horizontal ruler to customize indent lines, as this type of formatting is not supported in the Rich Text Editor. Use the standard indent buttons.
Minimize the use of custom line spacing, as this is not supported in the Rich Text Editor.
Avoid using colored bullets in the MS Word template documents, as they are not supported in the Rich Text Editor.
Avoid using custom ruler indentation on bullets, as custom indentation on bullets is not supported in the Rich Text Editor. Use standard indent buttons.
Avoid mixing bullet types in the MS Word template documents, as mixed bullet types are not supported in the Rich Text Editor.
Create lists using the standard bullet types, numbering, multilevel list and indent features available in MS Word.
Languages
Taleo products are available in different optional languages.
Not all languages are available for all Taleo products and languages must be activated by the system administrator before they can be used in an application.
The preferred language of a user is set in the user’s account by the system administrator. The preferred language is used by the system as the default content language which is the same across all Taleo products. If a product does not support the same set of content languages, it will have its own preference configuration.
In Taleo applications, the languages in which an item is available are indicated in the Languages field. When creating or editing an item, the user can choose the base language as well as the languages in which an item will be available. The base language of an item is the item’s reference language, usually used as a reference for other languages or fallback display in list mode. The user’s preferred language is used as the default base language when the user creates an item. The base language of an item can be changed at any time by the user. A language must be activated before it can be designated as a base language.
When multiple languages are used for an item, the Earth icon is displayed. Hovering the mouse over the icon displays the languages activated for the item. When only one language is used for an item, the name of the language is displayed. When only one language is used in a company, there is no special indicator.
Supported Languages
The languages supported for Oracle Talent Acquisition Cloud products as well as specific features are listed below. For details regarding language availability for Oracle Learn Cloud and Oracle Taleo Business Edition, see the documentation for those products.
Scheduling Center: All listed languages are supported except Portuguese (Portugal).
Assessment: All listed languages are supported except Indonesian (Bahasa).
OBIEE: All listed languages are supported except Indonesian (Bahasa), Lithuanian, Malaysian (Malay), Serbian, Slovenian.
| Language | Locale | Recruiting and Onboarding | Performance | Mobile | Sourcing | Resume Parsing |
|---|---|---|---|---|---|---|
| Bulgarian | bg | Available | Available | |||
| Chinese (China) | zh_CN | Available | Available | Available | Available | |
| Chinese (Taiwan) | zh_TW | Available | Available | Available | Available | |
| Croatian | hr | Available | Available | |||
| Czech | cs | Available | Available | Available | ||
| Danish | da | Available | Available | |||
| Dutch | nl | Available | Available | Available | Available | Only Personal Details extraction, not full resume |
| English | en | Available | Available | Available | Available | Full resume extraction available |
| English (U.K.) | en_GB | Available | Available | Available | Available | Full resume extraction available |
| Finnish | fi | Available | Available | Available | ||
| French (Canada) | fr | Available | Available | Available | Full resume extraction available | |
| French (France) | fr_FR | Available | Available | Available | Available | Full resume extraction available |
| German | de | Available | Available | Available | Available | Full resume extraction available |
| Greek | el | Available | Available | |||
| Hungarian | hu | Available | Available | Available | ||
| Italian | it | Available | Available | Available | Available | Only Personal Details extraction, not full resume |
| Indonesian (Bahasa)* | in | Available | Available | Available | ||
| Japanese | ja | Available | Available | Available | Available | |
| Korean | ko | Available | Available | Available | Available | |
| Lithuanian* | lt | Available | Available | |||
| Malaysian (Malay)* | ms | Available | Available | |||
| Norwegian | no | Available | Available | Available | ||
| Polish | pl | Available | Available | Available | Available | |
| Portuguese (Brazil) | pt_BR | Available | Available | Available | Available | Only Personal Details extraction, not full resume |
| Portuguese (Portugal)* | pt | Available | Available | Available | ||
| Romanian | ro | Available | Available | Available | ||
| Russian | ru | Available | Available | Available | Available | |
| Serbian* | sr (sh) | Available | Available | |||
| Slovak | sk | Available | Available | Available | ||
| Slovenian* | sl | Available | Available | |||
| Spanish (Worldwide) | es | Available | Available | Available | Available | Only Personal Details extraction, not full resume |
| Swedish | sv | Available | Available | Available | Available | |
| Thai | th | Available | Available | Available | ||
| Turkish | tr | Available | Available | Available |
Application Time-out
A security feature warns users when the application has not been used for more than thirty minutes even if a user is still signed into the application. When the time-out delay is reached, a message notifies users that the time-out delay for the application is imminent.
Two scenarios are possible:
User takes action: When the application has been idled for thirty minutes, a message notifies the user that the application requires attention. Clicking "Access the application" directs the user to the application. When the user accesses the application, he/she can reset the application and a message indicates the remaining time before the session expires.
User does not take action: If the user does not reset the application within the defined delay, a message is displayed, indicating that the user has been signed out of the application and has to sign in again to use the application.
The time-out delay is set by default to thirty minutes. The reminder displayed before time-out is set by default to ten minutes before time-out.