Jobs Configuration

Jobs Configuration Settings

The Jobs configuration section provides access to settings relating to the general display, application process, applicant tracking system, recommendations and endorsements, jobs search filter, "New" flags, bonus display, and internal facing fields and jobs display.

Configuration

Settings for the Jobs configuration are listed in the following table.

Settings
Name	Description
Configuration > Jobs > General
Display Preferences	Set the three toggles: 1. Post Date. 2. Total Views. 3. Requisition Number. At least one field must be enabled.
Configuration > Jobs > Apply
View Type	Selects the type of job application handoff process. ATS (applicant tracking system), Taleo, Upload Resume, Taleo Direct Internal, Taleo Direct External.)
Redirect Text Enabled	Show explanatory text to the user within the apply modal, informing them that they are about to be redirected to an ATS, eRecruitment platform or related site, to continue the application process.
Redirect Text	Enables the Redirect Text function.
Join Talent Community Checkbox	Enables the Sign Up for Job Alerts button.
Allow Employees to Apply	Enables employees to apply for jobs.
Allow Employees to Sign Up for Job Alerts	Determines whether the Allow Employees to Sign Up for Job Alerts checkbox displays on the Apply for this Job modal.
Employee Apply Prevention Message	Sets message for employee application prevention.
Employee Apply Redirect Message	Sets message for employee apply redirect.
Notify Starred Recruiters on Job Apply	When a user begins an application to a particular job, notify recruiters that have starred that job. Starring a job allows a recruiter to take ownership and receive activity alerts.
Allow "Remember Me" in Login	Enables the Remember Me checkbox on the login.
Job Apply Additional Fields	Sets any additional fields for the apply tray.
Prefer Original Referrer	If multiple referrers exist for a given application, favor the original referrer over others.
Capture Identification from Applicants	Allows Administrators to hide the apply modal from recognized users.
Configuration > Jobs > ATS Parameters
Default Value	Enter the default ATS URL.
Unaffiliated Value	Enter the unaffiliated ATS URL.
Source Parameter Value	Enter the source parameter value.
Alumnus Applicant Value	Enter the ATS URL for when the applicant is an alumnus. (For example, http://sample.url/job?src=OTH-10300.)
Employee Applicant Value	Enter the ATS URL for when the applicant is an employee. (For example, http://sample.url/job?src=UNS-10260.)
Unaffiliated Applicant Value	Enter the ATS URL for when the applicant is unaffiliated.
Referred by Alumnus Value	Enter the ATS URL for when the applicant is referred by an alumnus. (For example, http://sample.url/job?src=REF-10280.)
Referred by Employee Value	Enter the ATS URL for when the applicant is referred by an employee.
Referred by Unaffiliated Value	Enter the ATS URL for when the applicant is referred by unaffiliated.
Configuration > Jobs > Recommend
Default Subject	Enter default subject text for job recommendation.
Default Message	Enter default message text for job recommendation.
Show Recommend Button to Trusted Referrers Only	Enables Recommend button for Trusted Referrers only.
Endorsements	Enables endorsement emails to referrers asking for information as to why they are referring particular candidates. (Also see the additional endorsement message settings for Recruiters, Starred Recruiters and Common Email Address, in the Messaging Configuration chapter of this guide.)
Configuration > Jobs > Filters
ATS Filter	Enables ATS Status and Status Date columns in the Referrer Activity/Candidates modal. Displays the ATS Status values that are loaded with ATS Status feed.
ATS Default Status ID	If ATS Filter is enabled, displays this status for applications by default, if an updated status from the ATS has not yet been uploaded.
Show Hot Jobs Filter to Employees	Enables display to employees of filter for flagged Hot Jobs, which are jobs prioritized by Oracle Taleo recruiters.
Show Hot Jobs Filter to Candidates	Enables display to candidates of filter for flagged Hot Jobs, which are jobs prioritized by Oracle Taleo recruiters.
Configuration > Jobs > New Flags
New Job Date Range	The number of days after a job is uploaded during which it is considered new.
Show New Flags to External Users	Enables display to external users of flagged New jobs, which are jobs posted within the New Job Date Range value.
Show New Flags to Trusted Referrers	Enables display to trusted referrers of flagged New jobs, which are jobs posted within the New Job Date Range value.
Configuration > Jobs > Bonus
Show Eligibility	Enables display of referrer bonus eligibility on job description.
Show Amount	Enables display of referrer bonus amount on job description.
Configuration > Jobs > Internal Information
Additional Information	Enables display of Additional Information section on job description.
Hiring Manager	Enables display of hiring manager on job description.
Internal Contact Name	Enables display of internal contact name on job description.
Internal Contact Email	Enables display of internal contact email address on job description.
Maximum Salary	Enables display of maximum salary on job description.
Minimum Salary	Enables display of minimum salary on job description.
Midpoint Salary	Enables display of midpoint salary on job description.
Internal Only Jobs	Enables display of Internal Only jobs.

Apply View Type and Source Code Setup

If your organization uses Oracle Taleo Recruiting, during the integration setup process Oracle Support configures the Apply View Type and Source Codes, as well as the Career Site URLs.

The process of setting up your Apply View Type and Source Codes involves:

Using a developer portal to set up Oracle Taleo Recruiting's Configuration module, in the Recruiting Administration section.
Configure Sources, under Source Tracking: Set up Source Types for "Referral" and "Other", and configure new Corporate Source properties for each type.
Making note of the Source IDs (codes) created for each type.
Entering the Apply View Type in Sourcing's Configuration area, in the Jobs > Apply subsection.
Entering the Source Codes in Sourcing's Configuration area, in the Jobs > ATS Parameters subsection.

Career Site URLs are configured in Sourcing's Configuration area, in the Company > Company URLs subsection.

Image Tracking Code for TE Apply Flows

If your organization uses Oracle Taleo Recruiting, during the integration setup process Oracle Support configures the TE application flow for the Career Sections to add an image tracking code. It is used by a scheduling job in Sourcing to search for unfinished applications and update the source and referrer information in TE.

This is done in the Career Section Administration section of the TE Configuration module. The process of adding the image tracking code involves:

Temporarily deactivating the desktop Career Section, the Application Flow associated with the desktop Career Section, and all other Career Sections using the desktop Application Flow.
Adding the Apply Start tracking image code to the desktop Application Flow, on the source code for the first mandatory page a user will see.
Adding the Apply Finish tracking image code to the desktop Application Flow, on the source code for the last page of the flow.
Activating the desktop Application Flow, associating it with your desktop Career Section and other Career Sections, and activating the desktop Career Section.
Repeating the same process with the mobile Career Section.
Submitting an SR using My Oracle Support to the Cloud Operations Production DBA team to schedule a job that will run to look for unfinished applications that were completed, in order to insert referrer and source data into TE.

Internal Mobility View Features

Internal Mobility View features help customers who use Sourcing to support internal mobility for those employees who want to find new positions within the organization.

Working in concert with information brought from the TE Job Feed API, the Internal Mobility View features provide customers:

Fields that are relevant to, and can be displayed only to internal candidates.
Display controls for showing internal jobs to employees only.
Display of currency type that is relevant to the employee.
Administrator configuration to determine whether or not to show specific internal features and fields to employees.

Internal Facing Fields

As part of the Job Feed, TE sends the following internal-facing job fields to Sourcing, so they can be displayed to internal users (recruiters and employees).

Hiring Manager Name
Contact Name Internal
Contact Email Internal
Maximum Salary
Minimum Salary
Midpoint Salary
Pay Basis
Currency

Currency Display with Salary Information

The appropriate currency type is displayed for internal users seeing internal job details for compensation (salary and bonus).

Internal Only Jobs

When a user is logged in as an internal user (recruiter or employee), many Sourcing views take this into account. For example:

Job searches only display internal jobs for internal users.
Job postings (on the Job Details page) display the message "This job is for internal candidates only".
On the Job Details page the Recommend to a Friend and Upload Resume buttons are hidden for internal jobs. Only the Apply button is displayed.
Employees cannot share or refer internal jobs to other candidates.
External candidates are taken to a job details-style page for internal only jobs, with a message saying they can't access the job posting.
Campaigns (Automated Referrals Marketing, Referrals On-Demand and Social Jobs Distribution) do not show internal jobs.

Configuration

Configuration settings for this feature are listed in the following table:

Settings
Name	Location
Additional Information Hiring Manager Internal Contact Name Internal Contact Email Maximum Salary Minimum Salary Midpoint Salary Internal Only Jobs	Configuration > Jobs > Internal Information

Administrators have the ability to configure whether or not to show specific internal fields to employees. They can choose the information that is appropriate based on organizational policy. Settings include:

Additional Information toggle - Use to hide or display the Additional Information section on the Job Details page.
Other toggles for internal facing fields - Use to hide or display specific internal facing fields: Hiring Manager, Internal Contact Name, Internal Contact Email, Maximum Salary, Minimum Salary and Midpoint Salary fields.
Internal Only Jobs toggle - Use to hide or display "internal only" jobs for employees.

If the settings are On, the appropriate fields display for employees (recruiters and internal candidates). If the settings are Off, the fields do not display for the employee. External users cannot view the internal only jobs and fields on the site.

Referral Bonus Features

Referral bonus features help customers who use Sourcing to support employee referrals of candidates for open positions. Customers have the option whether or not to display relevant bonus eligibility and amount information for an employee if they refer someone to a job.

Working in concert with information brought from the TE Job Feed API, the referral bonus features provide customers:

New fields to appear on the bottom of the requisition that are relevant to, and can be displayed only to, employees who might want to refer candidates.
Display of currency type that is relevant to the employee.
Administrator configuration to determine whether or not to show the referral bonus fields to employees.

Referral Fields

As part of the Job Feed, TE sends the following referral fields to Sourcing, so they can be displayed to employees:

Employee Referral Bonus Activated
Employee Referral Bonus Amount
Currency

There is a configuration setting for administrators to turn the display of bonus eligibility On/Off. If the bonus eligibility display is On there is a toggle to turn On/Off display of the bonus amount.

Currency Display with Referral Bonus Information

The appropriate currency type is displayed for employees seeing referral bonus details.

Configuration

Configuration settings for this feature are listed in the following table:

Settings
Name	Location
Show Eligibility Show Amount	Configuration > Jobs > Bonus

Adding Videos at the Country and Company Level

Sourcing Administrators can post a video to a Job Requisition at the Country and Company (organization) levels.

Videos that are attached to Job Requisitions can be made available to all jobs within a country and/or an organization. For example, a video can be used to enhance all job requisitions across Canada and/or across all jobs within the Facilities Management organization. When activated, the selected video gets pushed to every job requisition within a particular country or organization.

Configuration

Note:

If the Country filter is off in the Site Builder, then there is no ability to push the video to the Country on the job requisition. Likewise, if the Company filter is off, then there's no option to push the video company-wide.
When a new job requisition is added, the most recent rule is followed.

Settings
Name	Location
Country Filter	[Sourcing] Login as Administrator > Configuration > Site Builder > Edit Site [Settings] > Jobs
Company Filter	[Sourcing] Login as Administrator > Configuration > Site Builder > Edit Site [Settings] > Jobs

CS URL Redirect to Sourcing Job Details

For customers who want to use Sourcing as their primary career site, this feature provides a configuration setting in Oracle Taleo Enterprise (TE) to redirect the Career Section (CS) job description pages to the Sourcing equivalent Job Details pages.

When Sourcing is used as the primary career site, external links to job descriptions normally take users (candidates from a job board, or from a URL embedded in an email) to the TE job descriptions. Administrators can use a setting in TE configuration, on a Career Section basis, to have external links to job descriptions get redirected to a Job Details page on the Sourcing default site or a targeted Sourcing site. The Job Description Redirect URL setting is a text box into which a Sourcing page URL can be entered by an Administrator. When this setting is configured, candidates who come from job boards or links from correspondence sent by TE, can be redirected to the job descriptions in Sourcing.

Redirecting to the Default Sourcing Site

In the Job Description Redirect URL setting (in TE Configuration) the URL format must be: https//zone.referrals.selectminds.com/taleo/jobdetails

Where:

zone = to be replaced with customer name
referrals = to be the zone type, 'referrals' or 'upgrade'

If the original URL doesn't include a language parameter, the base language of the requisition will be included in the redirection. Sourcing renders the job description in the language specified in the URL, if the language exists in Sourcing. If the language is unavailable in Sourcing, the job description is rendered in the Sourcing default locale.

If the original URL is carrying a source parameter (src= ), Sourcing will carry that source into the application into the career section. No interface element will tell the user they are redirected, unless they monitor the changing URL in the browser.

Redirecting to a Targeted, Branded Sourcing Site

Candidates accessing a Career Section job URL which targets a Job Description page can be redirected to the Job Details page for that same job in Sourcing, on a targeted Sourcing site for an end-to-end branded user experience. To do this:

The Job Description Redirect URL setting on each Career Section is to be populated with the URL for the appropriate Sourcing site.
The site URL fragment you need to include in the URL which is entered in this Career Section setting is found in the Sourcing configuration.

Access the URL fragment from Sourcing and enter into Career Section Configuration:

[Sourcing] > Configuration > Site Builder > Edit Site Settings > [General]

Under General, you will see the Site URL setting. That value will be included in the URL string.
[Career Section] > Configuration > Administration > [Career Sections] > Career Sections

Click on the name of the Career Section you wish to modify. (Note that it must be inactive to display an edit option).
[Properties] > Edit

Scroll down to the URL section and enter the appropriate URL in the Job Description Redirect URL field.

To direct candidates to a targeted Sourcing site, enter the URL obtained from Sourcing, i.e., http://customer.referrals.selectminds.com/Site URL/taleo/jobdetails.
Save

Note:

You will want to switch out customer and referrals as needed to target the correct zone.

On each Career Section which is tethered to a Sourcing site, be sure to target the correct Sourcing site you wish job seekers who come from Career Section URL’s to be directed to. Ensure that the site you are targeting is also tethered to that site for the Job Connector API.

Configuration

Configuration settings for this feature are listed in the following table.

Settings
Name	Location
Job Description Redirect URL	[TE] Login as Administrator > Configuration > [Career Section] Administration > [Career Sections] Select a Career Section > [Career Section Editor] > [Properties] > [URL]

CS Job Search Tab Redirect to Sourcing

This feature provides Oracle Taleo Career Section (CS) customers, who want to use Sourcing (or another product) as the primary career site, the ability to redirect users from the CS Job Search tab back to Sourcing (or other product).

When a customer uses Sourcing as the Job Search front-end for Taleo Enterprise, and a candidate searches for jobs and finds one they are interested in applying to, the candidate is handed off to CS for the application flow. During the application process, if the candidate decides to search for more jobs and this feature is enabled, when the user clicks the Taleo Enterprise Job Search tab they are navigated back to Sourcing via the configured URL. They can then use Sourcing to search for more jobs.

Candidates using external URLs which point to a CS job search or job list page are also redirected to the configured Sourcing job search.

The settings to enable this feature are located in the Taleo Enterprise Configuration module under the Career Section Administration section. See the table below for the full navigation path and settings names.

Configuration

Configuration properties for this feature are listed in the table below.

Property Name	Location
Alternate Job List URL text box	[TEE Career Section] Configuration > [Career Section] Administration > Career Sections(click career section name) [Properties] Edit
Apply Alternate Job List URL to Job Search Tab dropdown list (Yes or No)	[TEE Career Section] Configuration > [Career Section] Administration > Career Sections(click career section name) [Properties] Edit

One of the CS portal pages for job search needs to be activated, to display the Job Search tab for a navigation link that can be redirected.

Hide Apply Modal from Recognized Users

A setting, Capture Identification from Applicants, allows Administrators to hide the apply modal from recognized users.

Hiding the apply modal allows candidates applying to jobs to go directly from the Apply for Job button into the Career Section application, streamlining the candidate experience. Recognized users include:

Users that access the site from a campaign or job alert email.
Users that are logged in with username/password.
Users that have a cookie on their device from a previous session which is connected to a user record within 3 months.

The Capture Identification from Applicants setting has two configuration options. They are:

Always – The apply modal will display to all users.
Only from unrecognized users – The apply modal will only display to unrecognized users.

Note: In the case of email or device sharing, the person detected as the recognized user will be credited with the Apply Start for purposes of metrics captured in Sourcing which is surfaced in Analytics. The actual applicant, who authenticates in the Career Section, will show in Taleo Recruiting.