Candidate Submission Actions

Send Correspondence to a Candidate

Use the Send Correspondence action in the candidate submission or submission list to create a message and send it to the candidate.

You can send a correspondence to one candidate or several candidates (bulk action).

You can select how the message is sent. Two options are available:

email
printed letter

You can use a message template to create a message or create the message from scratch.

Write Message From a Template

The list of templates that you can use is displayed. Use filters to find the desired template. You can see a preview of the message before selecting it. If you are granted the permission, you can edit the message.

Write Message From Scratch

You can create a message from scratch using the text editor. Before sending the message, you can see a preview of the message and make final edits if needed.

Change Submission Step and Status

Use the Change Step/Status action in the candidate submission or submission list to change the step and status of a candidate submission.

You can change the step/status for one candidate submission or several candidate submissions (bulk action).

Available step and status selections are based on the requisition’s candidate selection process configuration and on your user permissions.

Add Generic Comments

Use the Add Comment action in the candidate submission or submission list to add a comment to the submission.

You can add comments in one candidate submission or several candidate submissions (bulk action).

View Submission History – Read Only

Click the History tab in the candidate submission to view the submission history.

From the History tab, you can:

View the list of submission history entries listed with recent events at the top.
For each history event you can view the date, event name, details plus comments and the user who performed the event.

Extend Offers

Extend offers to candidates verbally, by email, or using a printed letter.

Once the offer for a candidate is approved, you can extend it to the candidate using the Extend Offer action. Three options are available:

Email: When you use the email option, you can review and edit the content of the message before sending it to the candidate. When you are satisfied with the content, you click the Extend Offer button to send the offer.
Printed Letter: When you use the printed letter option, you can review and edit the content of the letter before sending it to the candidate. When you are satisfied with the content, you click the Print button to print the offer.
Verbally: For verbal offers, you enter the date when the offer was extended to the candidate. You then click the Mark as Extended Verbally button.

Send Offers

Send offers to candidates by email or printed letter once offers have been extended.

Once an offer is extended to a candidate whether verbally, by email, or using a printed letter, you can use the Send Offer action to send the offer to the candidate. You can send the offer by email or printed letter. You can edit the content of the message or letter before sending it. This feature is mostly used when an offer is extended verbally and then mailed to the candidate.