Requisition Management

Requisition List

The requisition list allows you to quickly and effectively view and find requisitions.

From the requisition list, you can:

View the list of open requisitions based on requisition ownership.
View all requisitions including those in inactive statuses such as Draft, Deleted, and Canceled.
Navigate through the paginated requisition list.
Filter requisitions using various criteria. Once you have selected criteria, click Apply Filters to refresh the list accordingly, or click Clear All to clear the selected filters. Applied filters are shown in the top of the list. Click the x icon next to each filter to remove the filter.
Sort requisitions using the available columns.
Hover your mouse over the requisition title to get requisition info such as the hiring manager, recruiter, primary location, hired candidates, activated languages.
Click the title of a requisition to view detailed requisition content.
Click the candidate count of a requisition to access the list of active candidate submissions for that requisition.
Perform actions available in the More Actions menu.
Create requisitions.

Requisition Details

When you view a requisition, the details of the requisition are presented in the following tabs:

Requisition Info: Contains all the info for the job organized into different sections that you can expand and collapse depending on their pertinence. You can modify the info.
Prescreen Alerts: This is where you can set an ACE alert and a Request More Information (RMI) alert.
Attachments: Contains files attached to the requisition. You can view, preview, delete, upload, and download attachments.
Approvals: Displays the progress of the approval such as the approvers, the decision made, and the date and time of the approval.
Sourcing: Allows you to post requisitions on external and internal career sections, and job boards.
Interviews: This is where you can add evaluation questionnaires, send evaluation feedback requests to evaluators to ask them to evaluate candidates, view feedback provided by evaluators.

You can navigate back to the requisition list using the Back to Requisition List button. You are returned to the requisition list and the most recent requisition you were viewing is highlighted.

You can also flip through the requisition details for each of the requisitions displayed on your list by clicking the previous and next buttons.

Requisition Summary Card

When you view a requisition, a summary of the requisition is displayed on the requisition card. The summary highlights important details of the requisition such as links to pre-filtered submissions (active and new), requisition status, structure, hiring team, job information. Use the arrow to expand or collapse the summary card.

Create Requisitions

You create requisitions to detail the specific requirements of a job for which somebody must be hired.

You create a requisition using the Create Requisition button. You first start by selecting basic information such as the hire type for the requisition, the template you want to use, and attributes such as organization, location, job field. Once you’re done, the requisition form is displayed and you complete all the information required in the form.

When you save the requisition, a message appears if you forgot to enter information in certain fields. When you are done completing the requisition, the requisition goes through an approval process before being posted on internal or external career sections.

Submit Requisitions for Approval

When you are creating a requisition and are done entering all the details, you can submit the requisition for approval using the Submit for Approval action.

If the dynamic approval routing (DAR) process is used, a predefined list of approvers is displayed. If you have the permissions, you can modify the list of approvers by adding and removing approvers. You can also define the order of approval by assigning a sequence number to each approver.

Once you submit the requisition for approval, the approvers receive an approval request notification in the order set in the approval path. You can see the progress of the approval such as the decision made and the date and time of the approval in the job requisition Approvals tab.

Post Requisitions

When a requisition has been approved, you can post it to career sections and job boards.

Posting to Career Sections

You can post requisitions to internal and external career sites.

From the requisition Sourcing tab, click the Add career sections button to access the career sections selector. A list of default career sections and their posting schedule is displayed.
You can select a default career section or select other career sections.
Once you have selected a career section, you can:
1. Use the default posting schedule or modify it.
2. Mark the posting as urgent.
3. Set the Apply Online option before posting the requisition.
4. Add and remove career sections.
5. Unpost the requisition from a career section.
6. View the list of career section along with their posting status.

Posting to Job Boards

Job board posting is available for requisitions posted on external career sections.

From the requisition Sourcing tab, click the Select job boards for posting button.
Select the supplier, account, and language.
Click Next.
You are then taken to the supplier’s site where you can select job boards and provide more details about the posting.

Duplicate Requisitions

You duplicate requisitions to create requisitions similar to an existing one.

When you view a requisition, use the Duplicate this requisition action to create a similar requisition. A requisition can be duplicated regardless of its status. When duplicating a requisition, all of the information is duplicated.

Set the ACE Alert

The ACE alert allows you to set a threshold to identify the ideal candidates for a job. ACE candidates are identified based on their responses to the competencies and questions in the requisition file.

You set the ACE alert in the requisition Prescreen Alerts tab. The following options are available:

Option	Description
Result: A submission meeting all the prescreening required criteria and obtaining a result of at least n %	Candidates who meet all the required criteria and the result value will be considered ACE candidates.
Asset: A submission meeting all the prescreening required criteria and obtaining n of 3 assets	Candidates who meet all the required criteria and the minimum number of assets will be considered ACE candidates.
Both Result and Assets must be met	This option is used to identify ACE candidates using the result and asset conditions.
Either Result or Assets must be met	This option is used to identify ACE candidates using the result or asset condition.

When you set the ACE alert, you can send an email to specific recipients to inform them that ACE candidates were found. The email contains a PDF of the candidate files. All recipients receive the same candidate files, regardless of their permissions to view candidate information.

Once the ACE alert is set on a requisition, the ACE star icon appears on the Requisitions list, next to a requisition and also on the requisition summary card.

Candidates who apply to the requisition and meet the criteria are marked as ACE candidate on their respective submission. The ACE star icon is displayed.

Set the Request More Information Alert

The Request More Information (RMI) alert allows you to contact candidates who meet prescreening required criteria for a job and to request more information from them. Candidates receive an email inviting them to return to their submission and provide missing information.

You set the RMI alert in the requisition Prescreen Alerts tab. The following options are available:

Option	Description
Result: A submission meeting all the prescreening required criteria and obtaining a result of at least n %	Candidates who meet all the required criteria and the result value will be considered ACE candidates.
Asset: A submission meeting all the prescreening required criteria and obtaining n of x assets	Candidates who meet all the required criteria and the minimum number of assets will be considered ACE candidates.
Both Result and Assets must be met	This option is used to identify ACE candidates using the result and asset conditions.
Either Result or Assets must be met	This option is used to identify ACE candidates using the result or asset condition.

Add Collaborators to Requisitions

A collaborator is a person chosen by the owner of a requisition who helps out or takes responsibility for certain parts of the requisition process.

When you create a requisition, you can add collaborators who would be responsible for selected steps within the requisition or recruitment process. In the Requisition Info tab, click the Add Collaborators link. When you add collaborators, you can use the Frequent Collaborators option or other filters to find the people you want to add as collaborators. You can add a maximum of 30 collaborators.

Add Comments

Use the Add Comment action in the requisition or requisition list to add a comment to the requisition.

Use Attachments in Requisitions

You can view, preview, delete, upload, and download attachments in requisitions.

Attachments are available in the requisition Attachments tab. The following file formats are supported. System administrators define which formats are available to users.

Any File Format
Excel (.xls and .xlsx)
Hypertext Markup Language (.htm and .html)
OpenOffice Writer (.odt)
Portal Document Format (.pdf)
Rich Text Format (.rtf)
Text (.txt)
Word (.doc and .docx)
Word Perfect (.wpd)
Zip Format

Once a file is uploaded, you can preview, delete, and download the file.