Configure Job Offers with a Payroll Section

You can configure job offers to display the Payroll section.

The Payroll section is displayed by default for offers to internal candidates (employees). For external candidate offers, you can decide to display it as well.

In some cases, the salary basis selected for an offer requires a payroll to be selected as well while the offer is being drafted. The element linked with the salary basis could have been configured with element eligibility defined either on a specific payroll or on all payrolls. This would be against the general recommendation of keeping the element eligibility open. This means that the selected salary basis can only be used by certain payrolls, and if no payroll is selected while drafting this offer, there will be an error in processing the candidate to become a worker.

Similarly, any individual compensation plan's eligibility can be configured to rely on either eligibility profiles or element eligibility. It's recommended to configure eligibility profiles rather than payroll element level eligibility. But when payroll eligibility is defined on a specific payroll or all payrolls, then the candidate's offer needs to specify a payroll in order for this compensation plans to be displayed as available for that candidate.

When the Payroll section is displayed, several fields are visible by default depending on the country related to the legal employer of the offer. These fields are shown due to rules in Transaction Design Studio that are delivered as part of the solution by Oracle's localization teams. These rules are based on each country's legal regulations and ensure that the necessary information can be gathered and displayed, for instance the field Tax Reporting Unit in such countries as Canada, China, Ireland, Mexico, the United Kingdom, and the United States.

To display the Payroll section for your requirements, you need to create rules in Transaction Design Studio.

• While creating or editing a job offer, these rules might be useful to gather payroll attributes as needed.

  • A rule to display the Payroll section while a new offer is getting create for an external candidate.

  • One or more rules to display the Payroll section while editing existing offers. For example, you can add a rule to show the Payroll section for offers whose When and Why section specifies the actions Add Pending Worker and Add Pending Work Relationship.

  • One or more rules to hide the Payroll section when it's not relevant, such as for internal mobility. For example, you can add a rule to hide the Payroll section for offers whose When and Why section specifies the actions Promote, Transfer, and similar actions.

• While viewing job offers within the Hiring area, you might want to configure a rule to show or hide the Payroll section, based on the actions for external versus internal offers or any other attributes.

• While viewing job offers within the Manage Job Offers area, you might want to show or hide the Payroll section, based on the same attributes.

To display the Payroll section while creating or editing an offer in status Offer - Draft:

1. Activate a sandbox and page editing at the Site layer in Settings and Actions Menu > Edit Pages > Activate a sandbox.

2. On your Home page, go to My Client Groups > Quick Actions > HCM Experience Design Studio.

3. Click the Transaction Design Studio tab.

4. Select the action Recruiting - Create and Edit Job Offer to configure rules pertaining to entering job offer values while in the offer is in status Offer - Draft.

5. Click Add to create a rule to display the Payroll section.

6. In the Basic Details section, enter a name and description for the rule. Complete the other fields as needed.

   • To create a rule for external candidates, select values in the Action field such as Add Pending Worker and Add Pending Work Relationship.

   • To create a rule for internal candidates, select values in the Action field such as Promote and Transfer.

7. In the Show or Hide Regions section, you can make the Payroll Info region visible. You can also make it required so that users always see this section as they create or edit each offer, without getting a choice of hiding it from the questionnaire page.

8. In the Page Attributes section, select the Payroll Info region, and decide which fields to make visible and mandatory. Because there are delivered rules that already display specific fields needed for specific countries, you should check whether your business requires additional fields for those countries. If the delivered rules suffice for your needs, it's not necessary to define anything further for Payroll in this Page Attributes section as long as the region is configured to show above in the Show or Hide Regions section.

9. Click Save and Close.

To display the Payroll section while viewing the offer page within a job application and viewing it from the quick action Manage Job Offers:

1. On your Home page, go to My Client Groups > Quick Actions > HCM Experience Design Studio.

2. Click the Transaction Design Studio tab.

3. Select the action Recruiting - View Job Offer in Job Application or Recruiting - View and Manage Job Offer.

4. Click Add to create a rule to display the Payroll section.

5. In the Basic Details section, enter a name and description for the rule. Complete the other fields if desired, such as selecting all the actions which are relevant to external candidate offers like Add Pending Worker and Add Pending Worker Relationship.

6. In the Page Attributes section, select the View Job Offer in Job Application or View and Manage Job Offer region, and decide whether the section should be shown for this set of offers.

7. Click Save and Close.