1. Implementing Recruiting
  2. Configure Customer-Defined Flexfields to Collect Legislative Information

Configure Customer-Defined Flexfields to Collect Legislative Information

You can configure job application flows to display customer-defined flexfields to collect legislative information.

Here's what to do

  1. Configure Customer-defined Legislative Flexfields

  2. Review Customer-defined Legislative Flexfields

  3. Configure the Job Application Flow

Configure Customer-Defined Legislative Flexfields

You need to configure which customer-defined legislative flexfields (PER_PERSON_LEGISLATIVE_DFF) to display to candidates in each of the countries where hiring is done.

  1. Activate a sandbox and page editing at the Site layer in Settings and Actions Menu > Edit Pages > Activate a sandbox.

  2. On your Home page, go to My Client Groups > Quick Actions > HCM Experience Design Studio.

  3. Click the Transaction Design Studio tab.

  4. Select the action Recruiting - Candidate Application Diversity and Disability.

  5. Click Add to create and configure a rule to display certain fields for certain countries.

  6. In the Basic Details section, enter the name, description, and any countries for which the rule applies.

  7. In the Page Attributes sections, the setting for the region Person Legislative Attributes isn't visible by default. Change it to Visible, and click the pencil icon to select your desired attributes.region Person Legislative Attribute is selected by default.

  8. Within each available Flexfield Context Code, you can select the desired Flexfield Attribute. Note that only global data elements are supported here.

  9. For each Flexfield Attribute, select if you want to make it visible and select if it's required to be filled by the candidate.

  10. Click Save and Close.

Only legislation-related descriptive flexfields (DFF) can be exposed to gather information from candidates, not any other types of customer-defined descriptive flexfields. However, customer-defined extensible flexfields (EFF) can be exposed within application flows. See Display Candidate Flexfields in Extra Info Tab and Display Job Application Flexfields in Extra Info Tab.

Review Customer-Defined Legislative Flexfields

These customer-defined legislative flexfields (PER_PERSON_LEGISLATIVE_DFF) may already be configured by your Global HR implementation. You can review anything that's already defined, and then add any additional fields you may need for recruiting purposes. This step is optional. These lookups are configured in the Setup and Maintenance work area, using the Manage Person Descriptive Flexfields task.

  1. In the Setup and Maintenance work area, go to:

    • Offering: Recruiting and Candidate Experience

    • Functional Area: Workforce Information

    • Task: Manage Person Descriptive Flexfields

  2. Select and configure PER_PERSON_LEGISLATIVE_DFF.

Configure the Job Application Flow

You need to decide which blocks to add to the job application flow and where the blocks should be placed in the flow.

On the job application flow creation page, configure which blocks to display.

  • Diversity: This block shows any of the standard diversity fields, and any of the person legislative flexfields that are delivered by Oracle (PER_PERSON_LEGISLATIVE_DATA_LEG_DDF), and any of your customer-defined legislative flexfields (PER_PERSON_LEGISLATIVE_DFF) for job requisitions with locations in any country.

  • Disability: This block shows any disability-related fields for any country, and also shows the U.S. disability form CC-305 for job requisitions located in the United States.

  • Veteran: This block shows the US veteran status field for job requisitions located in the United States.

You can add instructions to the blocks to provide specific information to candidates. For example, you may want to indicate that answers are optional, they're confidential, and the recruiting team won't be able to view the answers. Also you may want to ensure that instructions for the Veteran block give the definition of all categories of protected veteran, because candidates aren't asked to self-identify their specific category while applying for jobs. Here in the pre-offer time frame, candidates are merely asked a single question, to disclose whether or not they fall into any category of protected veteran.

Recruiters can use the newly-activated application flows within requisitions to start gathering this legislative and diversity information from external candidates. Anytime a job requisition is using a job application flow that contains the Disability and Diversity blocks, if that requisition is hiring for a city, state, or level within the relevant country locations, then these fields and the block instructions will appear. Anytime a job requisition is using a job application flow that contains the Veteran block, if that requisition is hiring for a city, state, or level within the US, then this field and its block instructions will appear. Candidate responses are always confidential, not visible to the Hiring Team who manages the job applications.