1. Implementing Recruiting
  2. Configure Oracle-Delivered Flexfields to Collect Legislative Information

Configure Oracle-Delivered Flexfields to Collect Legislative Information

You can configure job application flows to display Oracle-delivered flexfields to collect legislative information required by a country.

Here's what to do

  1. Configure Oracle-delivered Legislative Flexfields

  2. Review Oracle-delivered Legislative Flexfields

  3. Configure the Job Application Flow

Configure Oracle-Delivered Legislative Flexfields

You need to configure which legislative flexfields (PER_PERSON_LEGISLATIVE_DATA_LEG_DDF) to display to candidates in each of the countries where hiring is done, chosen from the list of fields that are delivered by Oracle for each specific country's regulations.

  1. Activate a sandbox and page editing at the Site layer in Settings and Actions Menu > Edit Pages > Activate a sandbox.

  2. On your Home page, go to My Client Groups > Quick Actions > HCM Experience Design Studio.

  3. Click the Transaction Design Studio tab.

  4. Select the action Recruiting - Candidate Application Additional Info.

  5. Click Add to create and configure a rule to display certain flexfields for certain countries.

  6. In the Basic Details section, enter the name and description for the rule.

  7. In the Page Attributes section, the region Additional Info is selected by default. Set the Person Legislative Information field to Visible. Click the Edit icon.

    • Flexfield Content Code: Select the country for which the rule applies.

    • Flexfield Attributes: Select the specific field that has been delivered in the lookups for that country.

    • Select each field you want to make visible and which ones are required to be filled.

  8. Click Done.

  9. Click Save and Close.

US veteran information could be gathered from candidates in two places. However, the best practice is to configure and display this field only once.

Review Oracle-Delivered Legislative Flexfields

You can review the legislative flexfields or attributes that are seeded per country (PER_PERSON_LEGISLATIVE_DATA_LEG_DDF) and their associated lookups, to ensure they're desired for recruiting in each country. This step is optional. These lookups are configured in the Setup and Maintenance work area, using the Manage Descriptive Flexfields task.

Configure the Job Application Flow

You need to decide which blocks to add to the job application flow and where the blocks should be placed in the flow.

On the job application flow creation page, configure which blocks to display.

  • Diversity: This block shows any of the standard diversity fields, and any of the person legislative flexfields that are delivered by Oracle (PER_PERSON_LEGISLATIVE_DATA_LEG_DDF), and any of your customer-defined legislative flexfields (PER_PERSON_LEGISLATIVE_DFF) for job requisitions with locations in any country.

  • Disability: This block shows any disability-related fields for any country, and also shows the U.S. disability form CC-305 for job requisitions located in the United States.

  • Veteran: This block shows the US veteran status field for job requisitions located in the United States.

You can add instructions to the blocks to provide specific information to candidates. For example, you may want to indicate that answers are optional, they're confidential, and the recruiting team won't be able to view the answers. Also you may want to ensure that instructions for the Veteran block give the definition of all categories of protected veteran, because candidates aren't asked to self-identify their specific category while applying for jobs. Here in the pre-offer time frame, candidates are merely asked a single question, to disclose whether or not they fall into any category of protected veteran.

Recruiters can now use the newly-activated application flows within requisitions to start gathering this legislative and diversity information from external candidates. Anytime a job requisition is using a job application flow that contains the Disability and Diversity blocks, if that requisition is hiring for a city, state, or level within the relevant country locations, then these fields and the block instructions will appear. Anytime a job requisition is using a job application flow that contains the Veteran block, if that requisition is hiring for a city, state, or level within the US, then this field and its block instructions will appear. Candidate responses are always confidential, not visible to the Hiring Team who manages the job applications, only accessible through reporting.