1. Implementing Recruiting
  2. Agency Portal

Agency Portal

Recruiting agents have access to an agency portal which provides a common area to manage their interactions with job requisitions.

As a recruiting agent, you access the agency hiring portal from My Client Groups > Agency Hiring. The agency hiring portal is organized into four areas:

  • Invitations: You can view job requisitions for which you're invited to submit candidates. You can click the Submit Candidate button to submit a candidate for a requisition. The list of candidates available for selection are candidates not already submitted for the requisition and candidates who were sourced by the agency for a specific period of time. Candidates are added to the requisition as prospects.

  • Talent: You can view the list of candidates sourced by the agency. You can click the Add button to create a candidate profile. When you save the information entered about the candidate, a check is done to verify if the candidate already exists in the agency database. If no duplicate is found, you can continue with the creation process. An email is sent to the candidate to inform them that a profile was created. The candidate accesses the candidate self service area of the career site to review their profile and make changes, if any.

    Note: If you add a document in the Internal Document section of a candidate profile, the recruiter can view this document while viewing the candidate profile. When the candidate profile becomes a candidate job application, the recruiter can no longer see the attached document. To see it, the recruiter needs to go in the candidate profile and set the option Display Candidate Data to Yes.

  • Referrals: You can view candidates you referred and their status. Note that when you add a candidate to a job requisition and don't create a job application on behalf of the candidate, you can track the status of the candidate in the Referrals tab. Whereas when you add the candidate to a job and create a job application on behalf of the candidate, you can track the status of the candidate from the Job Applications tab. This also means that as soon as the referred candidate applies through a career site (thereby creating a job application), the candidate application is moved from the Referrals tab to the Job Applications tab.

  • Job Applications: You can view job applications for talent sourced by the agency.