Bypass Extending Offers to Candidates

You can configure a candidate selection process to bypass extending offers to candidates. When this candidate selection process is used in a job requisition, the Offer Team will indicate if the offer is accepted or declined without the need for any online communication to or from the candidate.

There are different reasons why your organization might decide to enable this feature. One could be that there are many different languages used by candidates and they prefer to communicate directly with candidates instead of having to translate all the notifications used in the regular offer process. Or your organization wants to avoid having back and forth written communications with candidates during the offer process.

As soon as an offer reaches the Approved state, the Offer Team can tell the candidate about the offer. If the candidate tells the Offer Team that they accept the offer, the Offer Team will use the Accept Offer action as long as there are still available openings on the job requisition and if any related position has sufficient open headcount. The offer goes from Offer - Approved directly to Offer - Accepted.. If the candidate tells the Offer Team that they decline the offer, the Offer Team will use the Move action to change the status to Offer - Withdrawn by Candidate.

Because the offer is never extended to the candidate, no automated notification is sent to the candidate, inviting them to view and accept their offer. And no offer letter is displayed to the candidate. It’s the responsibility of the hiring manager, recruiter, or anyone in the Offer Team to discuss the details directly with the candidate and to record whether or not they accept the offer.

When this feature is enabled, here's what it means for candidates:

• The candidates don't receive any automated notification informing them that an offer was extended.

• The candidates can't see their offer before responding to it.

• The candidates tell someone on the Offer Team whether they accept or decline the offer.

• The candidates don't receive a notification confirming that their response was received, unless this is configured.

When the offer is accepted, no automated notification is sent to the candidate. But if you want, you can configure notifications to inform others.

Also, recruiting users don’t need to select an offer letter template while drafting the offer. If recruiting users do select an offer letter template, they can preview the candidate's offer letter, and it will get stored in the worker's Document Records when the candidate accepts the offer. If the selected offer letter is configured to track e-signature, it will not show that the candidate e-signed it; but it can show the name of the user who accepted the offer on behalf of the candidate, the date, and time.