Create an Application Flow

You create an application flow to capture information from external candidates when they apply for a job on an external career site.

You can create multiple versions of an application flow to adapt the flows to your business needs. Multiple flows can be activated and used in job requisitions. A green dot on the list indicates the flow currently in use.

Here's what to do

1. Initiate the Creation and Enter Basic Info

2. Create Versions of the Flow

3. Add Sections and Blocks

4. Activate the Flow

Initiate the Creation and Enter Basic Info

When you initiate the creation of the application flow, you enter basic information such as the name, code, flow type, and description of the flow.

1. In the Setup and Maintenance work area, go to:

   • Offering: Recruiting and Candidate Experience

   • Functional Area: Candidate Experience

   • Task: Job Application Flow Configuration

2. On the Job Application Flows page, click Create.

3. Enter a name, code, and description.

4. In the Application Flow Type field, select Apply.

5. To add one or more recruiting types to the application flow, click Add next to Recruiting Type. Available recruiting types are:

   • Campus

   • Contingent

   • Executive

   • Hourly

   • Professional

6. For each recruiting type, you can indicate if the flow is the default flow. For example, you create an application flow and indicate that it's the default flow for Professional job requisitions. When users create a job requisition of type Professional, that default flow is automatically added to job requisition if users don't manually select a flow.

7. Click Save and Continue.

Create Versions of the Flow

As soon as you save the basic information, the Versions section becomes available on the application flow page. This is where you create versions of the flow. Each flow must have one active version.

1. In the Versions section, click Create.

2. Enter the version name.

3. Enter the version start date. You can also select the Start on Activation option to activate the version as soon as it's ready and activated.

4. Select options for the flow.

   • Legal Disclaimer: You can ask candidates to accept a legal disclaimer. The legal disclaimer appears at the beginning of the application flow. Candidates must click Agree to proceed with their job application. You configure the job application legal disclaimer in the Recruiting Content Library.

   • E-Signature: You can ask candidates to sign their job applications with an e-signature. The e-signature appears at the end of the application flow. You configure the job application e-signature statement in the Recruiting Content Library.

   • Campaign Opt In: You can ask external candidates if they agree to receive recruitment marketing communications. Candidates don't have to agree to proceed with their job application. The opt-in check box appears with this short sentence "I agree to receiving future recruitment marketing communications." If an active version of the campaign opt-in statement is available in the Recruiting Content Library, the sentence is displayed as a link that the candidate can click to read the full statement. You configure the campaign opt-in statement in the Recruiting Content Library.

   • One Page Application Flow: An application flow can be presented on one page or on multiple pages. Use this option if you want to display the flow on a single page so that candidates quickly fill in the minimum information.

   • Job Alert Opt In: You can ask candidates to set up job alerts to receive updates about new job opportunities matching their preferred job category and location.

Add Sections and Blocks

A flow contains sections, and each section contains blocks of information or questions for candidates.

By default, there are four sections. You can change the name of a sections by clicking the Edit icon.

• Personal Info

• Job Application Questions

• Experience

• More About You

You can define which blocks are available within a section. The only required block is the Contact Information block.

• To add a block in a section, drag and drop the block in the section.

• To delete a block, use the Delete action in the block Actions menu.

• To move a block within a section, drag and drop the block.

• To move a block to a different section, use drag and drop or the Move To action in the block Actions menu.

• To reorder blocks within a section, use the Move Right and Move Left actions in the block Actions menu.

You can edit the headline of a block. The headline is the block name displayed to candidates. You can add instructions in a block to provide specific information to candidates. Click the Edit icon to change the block headline and instructions. You can translate headline and instructions. Some blocks require additional configuration. This will be indicated by an error icon, which will disappear as soon as the block setup is ready.

Within the block instructions, simple formatting is supported. For instance, you can create boldface by using the tags <b> and </b> before and after the desired text, or include hyperlinks for the candidates to reach externally-hosted web pages if additional information is required.

Activate the Flow

When you're done creating the application flow, click Save and Activate to make the flow available for use. You can also click Save as Draft if you prefer to edit and activate the flow at a later time.