Automatically Initiate a Candidate Duplicate Check
You can configure the candidate selection process to automatically initiate a candidate duplicate check.
Before you start
Users need these privileges to click the link in the Automated Duplicate Check Notification to see the duplicates:- Access to Hiring as Manager (IRC_ACCESS_TO_HIRING_AS_MANAGER) or Access to Hiring as Recruiter (IRC_ACCESS_TO_HIRING_AS_RECRUITER)
- Perform Candidate Duplicate Check and Merge (IRC_PERFORM_CANDIDATE_DUPLICATE_CHECK_AND_MERGE)
Here's what to do
- In the Setup and Maintenance work area, go to:
- Offering: Recruiting and Candidate Experience
- Functional Area: Candidate Job Applications
- Task: Candidate Selection Process Configuration
- On the Candidate Selection Process Configuration page, click a process.
- On the process page, click a phase.
- In the States for Phase section, select a state, then select the Initiate Candidate Duplicate Check action in the Actions menu. The action is triggered when job applications are moved to the specified state.
- You can select members of the hiring team who will receive candidate duplicate check results such as the recruiter, hiring manager, or other designated members.
- You can select an email notification template. A notification template is available in the Recruiting Content Library: Automated Duplicate Check Notification. The notification contains info about the candidate and the number of duplicates found. The recipient can click a link to see the duplicates.
- You can set the threshold "Minimum Match Score to Send Notification" for receiving a notification. The notification will be sent to the recipients only when the duplicate check match score is equal to or greater then the set threshold.
- Click Save and Close.