How do I edit default templates for learning calendar events?
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Available tokens
In both plain and rich text calendar event templates, you can use dynamic tokens to personalize and contextualize calendar events for both learners and instructors.
| Available Token | Description | Comments |
|---|---|---|
|
{FIRST_NAME} {LAST_NAME} {DISPLAY_NAME} |
Name of the recipient | We don't recommend using these tokens for instructor template as they can be downloaded by learning administrators also using Add to Calendar link from Manage offerings UI. |
| {COURSE_TITLE} | Course title | NA |
| {OFFERING_TITLE} | Offering title | NA |
| {ACTIVITY_TITLE} | Activity title | NA |
| {ACTIVITY_DESCRIPTION} | Activity description | NA |
| {VILT_JOIN_LINK} | URL used to join the virtual activity or event | NA |
| {ACTIVITY_LOCATION} | List of all activity locations and their addresses, including the link to any virtual session | NA |
| {ACTIVITY_INSTRUCTORS_NAME_ONLY} | List of instructors showing only their display names | NA |
| {ACTIVITY_INSTRUCTORS_NAME_EMAIL} | List of instructors showing only their display names and primary email addresses | NA |
| {ACTIVITY_INSTRUCTORS_NAME_EMAIL_PHONE} | List of instructors showing their display names, primary email addresses. and phone numbers | NA |
| {OFFERING_COORDINATOR_NAME} | Display name of the offering coordinator | NA |
| {OFFERING_COORDINATOR_EMAIL} | Primary email address for the offering coordinator | NA |
| {OFFERING_COORDINATOR_PHONE} | Primary phone number for the offering coordinator | NA |
| {COURSE_ENROLLMENT_DEEP_LINK} | Link to the recipient's course enrollment page with Course Enrollment as the link text | Use this in learner template only |
| {COURSE_TITLE_ENROLLMENT_DEEP_LINK} | Link to the recipient's course enrollment page with the course title as the link text | Use this in learner template only |
| {COURSE_DETAILS_ADMIN_DEEP_LINK} | Link to the administration course details page with Course Details as the link text | Use this in instructor template only when instructors have access to course details page in admin work area. |
| {COURSE_TITLE_DETAILS_ADMIN_DEEP_LINK} | Link to the administration course details page with the course title as the link text | Use this in instructor template only when instructors have access to course details page in admin work area. |
Tips and considerations
.-
Rich text templates are applied to calendar events generated through Microsoft Outlook integration. The format is also applied when ICS files downloaded from the Learning & Development app are imported into calendar apps that support rich text, such as Microsoft Outlook.
- We recommend that you paste unformatted text in the rich text fields, then format it using the rich text tools. Pasting formatted text can lead to unexpected formatting in sent notifications or compilation issues.
- To format token values, be sure to include the braces {} in the formatting, not just the text. For example, to make the course title in bold, do this {COURSE_TITLE} instead of {COURSE_TITLE}.
- Plain text templates are applied when ICS files are imported into calendar apps that don't support rich text, such as Apple Calendar.
- Calendar events use the current template. If you change templates, existing events use the previous template, unless you update the parent activities after the template changes. Updating activities also updates the generated Microsoft Outlook events and any manually downloaded ICS files for those activities to use the updated templates.
- To define translated versions of the calendar body, use the Translate button on the Learner or Instructor tab. In the window that opens you can edit the translations for all available languages