Using the Library

Requisition Template

A requisition template is a requisition containing information that will likely be reused for a similar job position. It provides a way to facilitate the creation of requisitions by defaulting values in several fields. Requisition templates contain the same fields as requisitions. If a requisition is created from a requisition template, all fields for which a value is set in the template will be defaulted with the template's value.

If you're a content manager, you can create, view, edit, and manage requisition templates in the Library. These templates are then used by recruiters and hiring managers to create requisitions. You can access the Library from the hamburger menu. Select Requisition Templates to view the list of available templates.

When you view the list of requisition templates, you can use filters and the Keyword search to find a specific requisition template. You can click the title of a requisition template to open it and view all of its details. You can also edit its content.

You can also create new templates using the guided process. The creation process is similar to the creation of requisitions. When you create a requisition template, you can select an existing template to base it upon. When you save the newly created requisition template, its status is Draft. You need to activate it to make it available for use. You can activate it by selecting the Active status within the template.

When you view a requisition template, the left pane displays a summary of key highlights about the template. When you create or edit a requisition template, the left pane displays a table of contents of the requisition template sections. You can click section titles to quickly navigate to that specific content.

Library of Prescreening and Disqualification Questions

The Library contains prescreening questions and disqualification questions that can be added to requisitions to find the top candidates for a position.

If you're a content manager, you can create, edit, and manage prescreening questions and disqualification questions in the Library. You can access the Library from the hamburger menu.

When you view the list of questions or disqualification questions, Active questions are displayed by default. You can use filters and search fields to find a specific question. You can also use the Job Field and Location tabs in the filter panel to view questions by job field or location.

You can click the title of a question to open it and view all of its details. You can edit its content. You can also create new questions.

Create a Question in the Library

If you're a content manager, you can create prescreening questions in the Library. These prescreening questions can then be added to requisitions by recruiters and hiring managers to screen candidates and find the best candidates for a job.

In the Library menu, select Questions.
In the Questions list, click Create Questions. The Questions Details page appears.
Enter a code for the question.
Enter the question in the Question field.
Select the type of answer:
- Single answer: The candidate selects one answer from a list of choices.
- Multiple answers: The candidate selects as many answers as applicable from a list of choices.
- Text answer: The candidate types a brief answer in response to a specific question. Use text questions sparingly; use them where they can allow for expansion of information asked in a previous question.
For a question with a single or multiple answers, decide if you want to display the answers with radio buttons or using a drop-down menu. Then provide possible answers to the question.
For a text answer, indicate the number of lines available for the candidates to provide an answer.
You can associate the question to locations and job fields. Click Add/Modify and select specific locations and job fields. If you select the option Associate with Root, the questions will be available for all locations and all job fields.
If you decide to associate the question to locations or job fields, two options are available:
- In profile: The question will be available to users who create candidate profiles, and to candidates who are entering their profile in a career section. Questions will be sorted to match the location and job field preferences defined by the candidate.
- In model: The question will be added to requisitions when recruiters select the Apply Model option in the Prescreening section of a requisition. Questions will be grouped in a model based on the location and job field of the requisition.
Change the status to Active to make the question available for selection in requisitions.
Click Save and Close.

Create Disqualification Question in Library

If you're a content manager, you can create disqualification questions in the Library. These disqualification questions are then used in requisitions to screen candidates.

In the Library menu, select Disqualification Questions.
In the Questions list, click Create Disqualification Questions. The Questions Details page appears.
Enter a code for the question.
Enter the question in the Question field.
Select the type of answer:
- Single answer: The candidate selects one answer from a list of choices.
- Multiple answers: The candidate selects as many answers as applicable from a list of choices.
- Text answer: The candidate types a brief answer in response to a specific question. Use text questions sparingly; use them where they can allow for expansion of information asked in a previous question.
For a question with a single or multiple answers, decide if you want to display the answers with radio buttons or using a drop-down menu. Then provide possible answers to the question.
For a text answer, indicate the number of lines available for the candidates to provide an answer.
For each answer, you need to indicate the result:
- The candidate passes
- The candidate is disqualified.
- To be verified: the candidate file must be reviewed.
For each answer, you can indicate if the candidate is required to provide an explanation for their answer.
You can associate the question to locations and job fields. Click Add/Modify and select specific locations and job fields. If you select the option Associate with Root, the questions will be available for all locations and all job fields.
If you decide to associate the question to locations or job fields, two options are available:
- In profile: The question will be available to users who create candidate profiles, and to candidates who are entering their profile in a career section. Questions will be sorted to match the location and job field preferences defined by the candidate.
- In model: The question will be added to requisitions when recruiters select the Apply Model option in the Prescreening section of a requisition. Questions will be grouped in a model based on the location and job field of the requisition.
Change the status to Active to make the question available for selection in requisitions.
Click Save and Close.

Deactivate Prescreening and Disqualification Questions

You can quickly deactivate questions that may not be relevant to a particular job.

Go to Library and select Questions or Disqualification Questions.
Select the question you want to deactivate and click the Deactivate toggle.

The question is deactivated, but remains in the library.

Create an Evaluation Category

If you're a content manager, you can use categories to organize evaluation questions, evaluation skills, and evaluation questionnaires. When you create an evaluation category, the category is created in your preferred language. Once a category is created, you can translate it.

In the Library menu, select Evaluation Categories.
Click Create.
Provide a name for the category.
Select the language in which you want to create the category.
Activate the category.
Click Save.

Create an Evaluation Question

If you're a content manager, you can create evaluation questions used in evaluation questionnaires.

In the Library menu, select Evaluation Questions.
Click Create.
Select the type of answer:
- Single: The person can select one answer from a list of choices.
- Multiple: The person can select as many answers as applicable from a list of choices.
- Text: The person can type a brief answer in response to a specific question.
- Date: The person can provide a date to indicate for example, when a certification was obtained.
For a question with a single or multiple answers, decide if you want to display the answers with radio buttons or using a drop-down menu.
Enter the question.
Enter a short label for the question. The Short Label is not required. However, it’s recommended to define one if using this functionality with Oracle HCM Cloud Mobile.
For a question with a single or multiple answers, enter possible answers.
If you select the option Show Comment, a text box appears where evaluators will be able to enter justifications to the answers provided.
Select a category to classify the question.
Select the Active status.
Click Save and Close.

Create an Evaluation Skill

If you're a content manager, you can create evaluation skills used in evaluation questionnaires.

In the Library menu, select Evaluation Skills.
Click Create.
When you create a skill, the answer type Skill Rating Scale is displayed by default. The answer is always displayed with radio buttons. You can’t modify these values.
Enter the skill.
Enter a short label for the skill. The Short Label is not required. However, it’s recommended to define one if using this functionality with Oracle HCM Cloud Mobile.
Select a category to classify the skill.
Select the Active status.
Click Save and Close.

Create an Evaluation Questionnaire

Evaluation questionnaires contain evaluation questions and evaluation skills used to capture an evaluator’s info during a candidate interview. If you're a content manager, you can create evaluation questionnaires. Before you do, look at the existing questionnaires in the Evaluation Questionnaires library. Use quick filters to refine the list by questionnaire (enter one or multiple words), status, and category. If you don’t see the questionnaire you’re looking for, create a new one.

In the Library menu, select Evaluation Questionnaires.
Click Create.
Complete the information in the Properties tab. Enter the name of the questionnaire, a short label, and instructions on how to complete the questionnaire. Indicate if you want to display the Questions tab, Skill Ratings tab, and the Overall Recommendation in the questionnaire. If you decide to include the recommendation, you can select the format of the Recommendation response and indicate if the recommendation is mandatory.
Go to the Questions tab to add questions to the questionnaire. You can indicate which questions as required. Evaluators will have to answer the question when completing the evaluation questionnaire. You can also add weight values to question answers. You can also remove questions, reorder questions, and hide or show question details.
Go to the Skill Ratings tab to add skills to the questionnaire. Click Select Rating Scale to add a rating scale to apply to the questionnaire. Rating scales are created by your administrator. Once the rating scale is selected, you can define which skills are required when evaluators complete questionnaires. You can add, remove, and reorder skills (which were defined in the Evaluation Skills library). When skills have been added, you select the desired skill level for each skill.
Select the Active status.
Click Save and Close.