8Appendix
Appendix
Description of Fields
| Fields | Description | Location |
|---|---|---|
| Calendar Name | The name of the calendar name that is displayed to candidates when they are scheduling their appointment. | Scheduling Center > Calendars |
| Active Calendar | Allows the calendar to be used in a requisition for candidates to book appointments. | Scheduling Center > Calendars |
| Candidate Self-Service Level | Sets the permission level for candidates to control their appointments. A candidate may be granted full scheduling capabilities (that is, scheduling, rescheduling, canceling - this is the highest level of permissions), or may be restricted to only canceling an appointment or have no permissions at all. | Scheduling Center > Calendars |
| Allow Same Day Scheduling | Allows candidates to schedule an appointment for the same day on which they make the appointment. | Scheduling Center > Calendars |
| Scheduling Cushion (in minutes) | Applies to same day scheduling. Represents the amount of time prior to an appointment that a candidate can self-schedule. For example, if set to 60 minutes and the candidate is self-scheduling 30 minutes prior to the appointment, that appointment will be unavailable. | Scheduling Center > Calendars |
| Scheduling Horizon (in days) | Represents how long in advance a candidate may book an appointment on a calendar. The default value is 14 days in advance. The scheduling horizon can be set to 60, 90 or to a maximum interval of 180 days. The scheduling horizon can be edited once appointments have been made on the calendar. | Scheduling Center > Calendars |
| Appointment Change (lock-down) | Determines for a calendar how close to the time of a confirmed appointment a candidate will be allowed to reschedule. | Scheduling Center > Calendars |
| Calendar Owner | The person responsible for maintaining the calendar. | Scheduling Center > Calendars |
| Calendar Display Name | The name of the calendar as the user wants it to display to the candidates. The calendar name that displays internally to users is often different than what is shown to candidates. | Scheduling Center > Calendars |
| Select As Primary Locale | Displays the language in which the calendar will be displayed to the administrator and recruiters. Note: If only one language is offered, it will default to the current language and the button will automatically be checked. | Scheduling Center > Calendars |
| Multiple Location | Indicates that a calendar is created for several locations (maximum of 5 locations). | Scheduling Center > Calendars |
| Single Location | Indicates that a calendar is created for one location. | Scheduling Center > Calendars |
| Location Type | Indicates if the interview will be held in person (default) or on the phone | Scheduling Center > Calendars Scheduling Center > Configuration > Locations |
| Calendar Location Name | The name of the location created by the Administrator as visible within the Scheduling Center. | Scheduling Center > Calendars |
| Location Display Name | The name of the location as it is displayed to candidates. | Scheduling Center > Calendars |
| Pre-schedule Information | Instructions such as asking the candidate to bring two types of ID, to dress business casual, etc. | Scheduling Center > Calendars |
| Interview Directions | The user creating a calendar can input directions to the appointment location. | Scheduling Center > Calendars |
| Interview Instructions | The user creating a calendar can input instructions for the appointment, for example to tell the candidates to check in at the front desk. | Scheduling Center > Calendars |
| Timeslot Owner | When a timeslot owner is assigned to a timeslot, the timeslot owner receives an email each time a candidate schedules an appointment for the assigned timeslot. If no timeslot owner is selected, the calendar owner receives the email. | Scheduling Center > Calendars |
| Schedule up to a maximum | Maximum number of timeslots available for the time selected. A maximum of 999 timeslots can be set. | Scheduling Center > Timeslots |
| Interval in minutes | How long the appointment will last. The system will automatically create appointments based on start time/end time and interval. For example, a start time of 9:00 am and an end time of 11:00 am for interval of 30 minutes will result in time slots being automatically generated for 9:00; 9:30; 10:00 and 10:30. | Scheduling Center > Timeslots |
| Roster Report | A roster report is a listing of scheduled appointments for the calendar and date time frame selected. It will list who has been scheduled and if they arrived at their appointed time. | Reports |