Candidate Summary
The candidate summary is a form containing information on a candidate.
When opening a candidate file, users are always in view mode. No modification can be done to the content of the candidate summary file.
The candidate summary is organized into three sections:
Personal Information
Submissions
History
The content of the Personal Information section will vary whether the general profile of the candidate or the submission of the candidate is displayed. Candidate files available after performing a search present the general profile of the candidate. When accessing a candidate file via the job-specific candidate list, the candidate submission is presented. The following information may be displayed in the Personal Information section:
candidate first name, middle name and last name
candidate ID
candidate e-mail address
work, home and cellular numbers
If the candidate summary is for a submission (rather than a candidate profile), the following fields are also displayed:
step
status
application creation date
application medium
source
submission type
The Submissions section displays jobs for which the candidate has applied. Managers may have the ability to access screening services results from within candidate submissions. All screening services results for a specific candidate submission are displayed below the candidate’s list of submissions. A summary of the screening services results is displayed (Requester, Request Date, Provider Status, etc.). To obtain more details, a Details link is available from within each screening service. When details are displayed, a link to the partner's More Details page may be available. This page opens in a separate window. If the manager does not have access to this page, the window will still open with a "Not available page" message.
The History section presents useful tracking details on actions performed on the candidate file. The History section can be filtered to display events specific to the candidate general profile or one of the candidate submission.
The information displayed on a candidate will vary depending on the security levels set for candidates files:
| User Type Permission | Location |
|---|---|
| Security level for external candidates (in view mode) | Configuration > [SmartOrg] Administration > User Types > Recruiting > Candidates |
| Security level for internal candidates (in view mode) | Configuration > [SmartOrg] Administration > User Types > Recruiting > Candidates |
If a user is granted the View internal candidate job submissions permission, the user will be able to see internal job submissions that he/she owns, that he/she owns or collaborates on, or all internal job submissions depending on the constraint enabled. If a candidate is an internal candidate, all of his job submissions will or will not be displayed according to this permission. The system does not look at each submission to see if it is internal or not. It looks at the profile level to determine if the candidate is internal; if it is internal, the candidate will receive the treatment of this permission.
| User Type Permission | Location |
|---|---|
| View internal job submissions | Configuration > [SmartOrg] Administration > User Types > Recruiting > Candidates |
For users to view screening services results in candidate submissions, the following permissions must be granted.
| User Type Permission | Location |
|---|---|
| Access Taleo partner summary results | Configuration > [SmartOrg] Administration > User Types > Recruiting > Other |
| Access Taleo partner detailed results | Configuration > [SmartOrg] Administration > User Types > Recruiting > Other |