Configuring the Onboarding (Transitions) Form to Visit Learn

The Onboarding (Transitions) administrator then performs the following tasks.

1. The Onboarding (Transitions) administrator configures a product setting for the Learn URL.

2. The Onboarding (Transitions) administrator creates an Onboarding (Transitions) form that must include the Oracle Taleo Learn variable “ElearningUrl”. The system will populate the variable later with the link to the appropriate landing page in Oracle Taleo Learn.

3. The Onboarding (Transitions) administrator adds the form (as a task) to a process.

4. Before the Learn form is assigned to a person, the process must ensure that the individual is an employee in the Oracle Taleo Enterprise Edition system. If the person is a candidate, not an employee, the link will not work and will display an error message instead of the Learn landing page. To ensure that the individuals are indeed employees before a process including a Learn form is assigned to them, an organization can use the following methods: 1) Companies often use a Taleo Connect import at a certain point around start date, to import in batch all the relevant information for new hires, such as OLF and manager. 2) An HR participant can be assigned a task in the process to go into SmartOrg and add some of this information manually to each candidate before the form task is assigned to the candidates.

5. The form can only be assigned to the new employee; the link will not work if clicked by a manager, recruiter or any other participant. This is to ensure that the learning is in fact completed by the employee (and not someone else).

6. The variable cannot be used on a message template to invite the employee to click from the email directly to the Learn landing page. Instead, the Onboarding (Transitions) form, which includes the Learn variable, can be configured to send a specific notification to its assignee, which brings them to this Onboarding (Transitions) task after they log in.

Note: It is recommended that the Onboarding (Transitions) administrator indicates on the form when new hires or employees should submit completion confirmation. This can avoid situations where people submit confirmation before completing all the titles in the Learn plan and other situations where people completed all titles but forgot to submit confirmation.

Note: Reporting of completed Oracle Taleo Learn tasks is based on information in the Oracle Taleo Learn product. No information about completion is available in Onboarding (Transitions), neither about the Learn titles taken by the new hire or the employee, nor about overall progress or completion.