Variables in PDF Documents

PDF documents can be prepopulated with variables retained in the system.

A PDF document containing variables will automatically display the most recent information from Onboarding (Transitions). Take the case of an electronically-signed employee agreement in the form of a PDF document. Suppose the document included a candidate's name: John Smith. The organization could export the PDF document as is though Taleo Connect for long-term storage. If the candidate or Recruiting Center user later changed the name to Jack Smith, a PDF document (containing the variables) generated afterward would display the new name.

Variables can be added using Adobe Acrobat Professional or Adobe Acrobat 3D. For example, you could take a PDF document, such as the I-9 form, and insert variables that would automatically extract information from the new hires' candidate file. Instead of offering the new hire or Onboarding (Transitions) users who view the PDF during a process a PDF containing no personalized information, you could offer them a PDF that included the most recent information about the new hire. In other words, the fields in the PDF would be filled in automatically with the most recent corresponding data in the Configuration Guide system. See PDF Documents and Inserting Variables in a PDF Document.