1. Implementing Recruiting
  2. Field

Field

The Recruiting Center uses standard fields supplied by the system and which provide standardized information on candidates, requisitions, offers. User-defined fields (UDFs) can also be created to capture any additional information required by your organization.

Fields are divided into four categories based on where they are used in the Recruiting Center:

  • Candidate

  • Department

  • Offer

  • Requisition

When you click on a category, standard fields for that category are displayed. You can filter the list using the Show Fields filter. If you click the Show User-defined Fields link, you can see available UDFs. You can also click Create User-defined Fields to create new UDFs.

Field Category Filter
Candidate

  • Certifications

  • Contingent Staffing

  • Education

  • Employee Metrics

  • Evaluation Management

  • Personal Information

  • References

  • Submission

  • Work Experience
Offer

  • All Offer Types

  • Competitive Offer

  • Expectations

  • Offer Terms

  • Requisition
Requisition

  • All

  • Department

  • Offer

  • Requisition

Field Properties

Various properties can be applied to both standard fields and user-defined fields:

  • Availability: Where the field is used, that is the Recruiting Center, career sections, the candidate search feature, the History tab, reports (for UDFs). See Field Availability.

  • Personally Identifiable Information (in Career Section): This option is available for the Date of Birth, Social Security Number, and candidate user-defined fields. When the option is selected, if candidates enter a value in these fields and save the page, the value is no longer displayed in the field and asterisks are displayed in place of the value on the Summary page. See Masking Values for Date of Birth, Social Security Number and Candidate UDFs.

  • Content Required: The content of a field may be required to save, approve (requisition fields only), or source (requisition fields only) and users must enter information in the field in order to proceed. If content is not required, users do not have to enter any information in the field.

  • Security Level: Each field is associated to a security level to restrict access or viewing of a field. Security levels are General, Restricted, or Confidential. See Field Security Level.

  • Organizations, Locations, and Job Fields: To make fields relevant to a specific context. See Field Contextualization.

  • Exceptions: An exception regarding a staffing type, that is Professional, Hourly, Campus, Contingent, Executives. See Field Staffing Type Exception.

Default Maximum Number of UDFs

There are limitations to the number of user-defined fields (UDF) that can be created. The default maximum number of UDFs is 100 per category of fields. Examples of category of fields are Requisition, Candidate, Offer, Department, Work Experience, Education, etc. There is a limit of 100 reportable UDFs per business entity. If a customer wants more than 100 UDFs, the customer will need to enter a service request with Oracle Support.