Field Availability
Standard fields and user-defined fields (UDFs) can be made available for use in the Recruiting Center, career sections, the candidate advanced search feature, the History tab, and reports (UDFs only).
The availability of a field varies by field category. The following table indicates where categories of fields are available.
| Availability | Candidate | Requisition | Offer | Department |
|---|---|---|---|---|
| Taleo Recruiting | Yes | Yes | Yes | Yes |
| Career Section | Yes | Yes | ||
| Candidate Search | Yes | |||
| History | Yes | |||
| Custom Report Universe (UDFs only) | Yes | Yes | Yes | Yes |
The Recruiting setting "UDF Tracking Activation" defines the number of candidate user-defined fields (UDF) that can be tracked when changes are made. Each time a change is made to a candidate UDF of type Personal Information, Work Experience and Education, a tracking entry appears in the candidate file History tab to track the previous value. A limit of 20 candidate UDFs can be tracked. Once the limit is reached, system administrators are not able to set more UDFs as available in "History".
Candidate Submission User-Defined Fields Available in Recruiting Center
When candidate submission user-defined fields (UDFs) are made available to be used in the Recruiting Center, they can be used in the following areas:
User-defined forms and files: Submission UDFs are available in the Basic Profile, Candidate Personal Information, and Submission Information form types. When administrators create user-defined forms using one of these form types, they can select submission UDFs to design their form. When administrators create user-defined files, Submission Information forms are available under the Basic Profile, Candidate Personal Information, and Submission Information blocks. Submission Information forms can be used in both profile and submission contexts. Depending on which context Submission Information forms are being used, the visibility of submission UDFs is controlled. Even though the form and block contain submission information, submission information is visible to the users only in a submission context. In a profile context, submission information is automatically hidden. Note that in a submission context, if a block doesn’t contain any submission information, the entire block is hidden.
List formats: Submission UDFs can be used in the following list format contexts: All contexts associated to CSW steps, Requisition-specific Candidate List Global (GLOBAL), All Candidates / By Offer, All Candidates / By Requisition. Submission UDFs are not available in list formats which are used in profile context.
Auto-progression of candidates: Submission UDFs can be used to create conditions to automatically progress candidates in the candidate selection workflow. When administrators create a new condition, submission UDFs are available for selection under Job-specific submission > User-defined Field > Submission Information.
Message variables: Submission UDFs can be used as variables in message templates. The token format is {Submission.UDF_fieldname} where fieldname is the UDF value.
Candidate Submission User-Defined Fields Available in Career Section
When candidate submission user-defined fields (UDFs) are made available to be used in career sections, they can be used in the following areas:
Forms and flows: Submission UDFs are available in the Basic Profile, Candidate Personal Information, Candidate Personal Information - Agency, and Submission form types. When administrators create user-defined forms using one of these form types, they can select submission UDFs to design their form. When administrators create application flows, Submission Information forms are available under the Basic Profile, Candidate Personal Information, and Submission Information blocks.