Using Pay Basis
Pay basis values are available in the Recruiting Administration menu, under Pay Basis List.
The following Oracle-sourced pay basis values are available. These pay basis values can be deactivated. For backward compatibility reasons, the values Yearly (default value) and Hourly cannot be deactivated.
Biweekly
Daily
Hourly
Monthly
Semimonthly
Total
Weekly
Yearly
Pay basis values can be imported from an external HRMS system. Contrary to Oracle-sourced values, the only way to deactivate an imported pay basis, even after it has been used, is via integration. Once deactivated, an imported pay basis will remain displayed on the Pay Basis list but marked as "Inactive".
For each pay basis, the following information is available:
Code of the pay basis (mandatory and must be unique).
Name of the pay basis in all the languages used in the company.
Annualization factor (mandatory).
Currency (imported pay basis values only).
Worker legal employer (imported pay basis values only).
Status.
When configuring the offer form, system administrators should position the Pay Basis, Salary (Pay Basis), Annualized Salary and Currency fields together as a group since they are linked via calculation. Ideally, these fields should be laid out in the sequence order that most users would expect to enter the information.
When configuring the Compensation block (used by the requisition file), system administrators should allow more space for the Pay Basis field. The Annualization Factor always accompanies the Pay Basis field and it is displayed underneath. If not enough room is available, the Annualization Factor value will not be displayed.
Pay Basis in Requisitions and Offers
Recruiters define a pay basis when creating requisitions or offers.
When only Oracle-sourced pay basis values are available in the system, the recruiter selects a pay basis using a drop-down list. When Pay Basis values have been imported in the system, the recruiter selects a pay basis using a selector. The Pay Basis Selector page contains both Oracle-sourced values and imported values. The selector provides quick filters and displays the code, name, and annualization factor (if enabled) of each pay basis as well as the worker legal employer and currency if those values are set for the selected pay basis (and if these fields are configured as available).
When a Pay Basis value is selected, the corresponding annualization factor (if enabled) is displayed under the Pay Basis field. When mousing over the value in view mode, a window displays details such as name, code, and annualization factor (if enabled).
When creating an offer, the recruiter enters a salary in the Salary (Pay Basis) field. The recruiter can specify a Pay Basis value different than the one defined in the requisition. The recruiter can click the Calculator icon to calculate the corresponding annualized salary. The system fills-in the calculated value based on the annualization factor. If currency information is available for the selected pay basis, the Currency field automatically populates with that value and cannot be edited. If no currency was configured, the Currency field is empty and is editable.
Displaying the Annualization Factor
The Annualization Factor field is a read-only field. The annualization factor is obtained by calculating the annualized salary off of a salary based on the selected pay basis (or vice versa). For example, if the pay basis is weekly, the annualization factor is 52 since there are 52 weeks in a year.
System administrators can configure the display of the Annualization Factor field in requisitions and offers. Two Recruiting settings are available:
Requisition Annualization Factor
Offer Annualization Factor
By default, the Annualization Factor field is not displayed. When enabled, the Annualization Factor field appears next to the Pay Basis field in edit and view modes. The Annualization Factor field is displayed for informational purposes only. If the field is not displayed, the calculator in the offer grid will still consider it in its calculation.